Administrative Assistant

Express Employment is seeking an administrative assistant for a full-service office furniture company. Job duties include:

• Handle all scheduling confirmation calls for active projects
• Maintain clear communication with clients, PMs, and internal teams regarding confirmations, changes, and follow ups

• Schedule and confirm inbound trucks for Boise, Idaho Falls, Helena, and Billings
• Coordinate with warehouse and logistics managers to ensure accurate timing and receiving readiness
• Track inbound freight issues, delays, and required adjustments

• Book travel for installation crews, leadership team, and executives
• Manage itineraries, lodging, rental cars, and travel changes.
• Maintain organized travel records and cost-efficient booking practices

• Provide direct administrative support to the CEO, including calendar management, meeting coordination, document preparation, priority tracking
• Assist with miscellaneous projects and tasks assigned by the CEO or leadership team

• Track purchases across departments and projects to ensure consistently selecting cost effective options
• Maintain simple logs or summaries of purchases for leadership review
• Flag opportunities for savings or vendor alternatives when appropriate

• Answer and route calls, emails, and internal requests
• Maintain organized digital and physical files
• Support office operations and internal communication needs
• Assist with vendor coordination, quotes, and follow ups as needed

• Organized, proactive, and comfortable working in a dynamic environment with shifting priorities
• Strong communication skills and professional phone presence
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Proficiency with Microsoft Office and standard business software
• Experience in logistics, scheduling, and/or administrative support preferred
• Ability to work independently and maintain confidentiality

• Casual, supportive, and team driven atmosphere
• Fast moving operations with daily variety
• Direct access to leadership and meaningful impact on company efficiency

• Monday-Friday, 8am-5pm
• $19-22/hr.
• Temp to hire

Express Employment is an Equal Opportunity Employer offering benefits from the first day of employment, including medical, vision, dental, life insurance, 401(k), referral bonuses, and direct deposit.

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