Purchasing Coordinator

The Purchasing Coordinator plays a critical role in supporting Allied Business Solutions’ procurement strategy and operational efficiency. This position is responsible for managing supplier relationships, sourcing new vendors, negotiating contracts, and ensuring optimal inventory levels to support business operations. The ideal candidate brings strong analytical skills, structured thinking, and a data-driven approach to purchasing decisions while serving as a culture shaper who upholds financial responsibility and organizational rigor.

In this role, you will report to VP of Finance. You will hold department purchasing accountability for all company procurement including reports, controls, forecasting, and accounting. You will have three key areas of focus:

• Personally lead strategic, organization-level procurement processes, including maintaining relationships with current suppliers, sourcing and onboarding new suppliers, establishing vendor partnerships, and negotiating purchasing contracts from sourcing through final execution.
• Serve as the primary liaison between Allied Business Solutions and suppliers by developing sourcing strategies and conducting cost analyses.
• Analyze and evaluate sales and purchase orders against inventory levels and supplier lead times to ensure timely product availability.
• Generate usage analysis reports in collaboration with the Inventory and Warehouse teams.
• Prepare quarterly vendor pricing audit reports for management review.
• Provide sourcing strategies to support supply base optimization and enable a high-output service center for internal departments.
• Identify and negotiate cost-saving opportunities with suppliers through detailed cost analysis.
• Serve as a culture shaper by promoting structured thinking, data-informed decision-making, financial discipline, and accountability.

• Develop, document, and continuously improve procurement processes to establish and streamline purchasing initiatives.
• Identify opportunities and collaborate with management to create or enhance strategies for procurement services and support.
• Assist with procurement-related planning, proposal evaluations, and negotiation of contract terms and conditions.
• Manage vendor relationships, including contract administration, vendor evaluations, and negotiated pricing.
• Support procurement risk management efforts, including approval limits, buyer spending limits, and security controls.
• Source and add new items within eAutomate.
• Coordinate Return to Vendor (RTV) processes for defective items, cores, and damage claims.
• Register new equipment placements with manufacturers to ensure warranty coverage.
• Track and process all warranty-related supplies and equipment.
• Ensure defective items and cores are received by the warehouse for return within five (5) days of RMA receipt.
• Track all open purchase orders (POs), including updating remarks with tracking numbers, attaching order confirmations, and adjusting requested-by dates to match supplier ETAs.
• Communicate equipment order delays proactively to internal stakeholders.
• Provide purchasing planning and control information by collecting, analyzing, and summarizing procurement data and trends.
• Communicate available inventory and equipment for internal branch transfers in coordination with order coordinators and war teams.
• Perform other duties as assigned.

• Have a genuine passion for learning and continuous improvement.
• Have led or supported key functions within a procurement team, ideally in a fast-paced B2B environment or similar organization.
• Can balance growth initiatives with affordability by contributing to thoughtful budgeting and forecasting processes.
• Take a proactive, collaborative approach to your work, you enjoy partnering with others, and others enjoy working with you.
• Demonstrate a strong sense of ethics, integrity, and confidentiality when handling employee and business matters.
• Possess strong data entry skills with exceptional attention to detail and accuracy.
• Are comfortable working independently while also thriving in a dynamic, transformational team environment.

• Bachelor’s…