Junior Contracts Administrator

Guerdon is the premier manufacturer of wood-framed, multi-family, industrial workforce housing, and light commercial modular buildings. Proudly made in the USA at our facility in Boise, Idaho, we serve clients across the Western United States and Canada, primarily in the hospitality and housing industries. With a strong focus on multi-family and multi-story apartments and hotels, our projects are custom-built to meet local codes, client specifications, and architectural design requirements.

We’re seeking a motivated and detail-oriented individual with education in accounting, who has an interest in contracts, and skills in technology. This role offers hands-on experience applying accounting concepts, learning the fundamentals of construction contracts, and helping implement a new contract management software system. It’s a great opportunity to play a key role in the finance department and help build out the processes for Guerdon’s contracts management system.

• Assist with setting up escrow accounts and support coordination with escrow agents
• Learn contract administration and document control processes
• Lead the implementation of the Juro software system to automate the contract life cycle.
• Help prepare payment and deposit schedules based on project milestones
• Assist in creating cash flow templates to track project funding and payments
• Prepare invoices and wiring instructions in accordance with contract terms
• Maintain accounting logs to track deposits, invoices, and payment status throughout the project lifecycle
• Assist in obtaining required approvals and signatures from payment certifiers
• Support the process of obtaining quotes for project-specific insurance policies
• Assist with placing insurance coverage and tracking premium billing and collection
• Support bonding processes when required, including invoicing for bond premiums
• Monitor escrow account funding and report discrepancies to the project team
• Assist in coordinating with title companies to support project setup
• Help calculate modular unit values for contract draw schedules
• Research and verify state and local sales tax rates and applicable exemptions for project locations
• Assist with collecting sales and use tax information and preparing tax filings
• Help ensure required business licenses are current for each project
• Respond to requests for insurance certificates and policy endorsements during the contracting phase
• Assist with preparing and tracking conditional and unconditional lien releases as required
• Support continuous improvement of contract and exhibit templates
• Review contract and exhibit templates and provide feedback or suggested edits
• Assist with organizing and streamlining contract exhibits for clarity and consistency
• Support updates and improvements to quality assurance and engineering (QA&E) exhibits

• Bachelor’s degree in Accounting, Construction Management, Finance, or Business Administration (or related field) preferred.
• Coursework or hands-on experience in accounting, finance, or business operations
• Basic understanding of contracts, invoicing, and financial documentation
• Familiarity with document management and record-keeping
• Exposure to construction or project-based environments preferred not required
• Experience with contract management, ERP, or accounting software (e.g., Procore, Sage, Net Suite, Quick Books, or similar) preferred not required
• Basic knowledge of sales and use tax, invoicing, or compliance processes
• Experience supporting cash flow tracking, budgets, or payment schedules preferred not required
• Familiarity with insurance certificates, bonding, or lien releases (academic or practical)
• Experience working with process improvement or template development
• Comfort learning and implementing new software systems
• Must have reliable transportation and stellar attendance with the ability to work overtime when required to meet project deadlines.

• Excellent communication and problem-solving skills, with a high level of organization and a strong attention to detail are essential.
• Skilled at cross-functional collaboration and building rapport with peers.
• Ability to organize and work in a fast-paced environment.
• Ab…