Business Affairs Specialist

• Support the preparation, review, and administration of production-related agreements, including talent, vendor, production company, photographer, music, influencer, and location agreements
• Coordinate licensing and usage rights for photography, music, video, stock assets, and other creative content
• Assist with SAG-AFTRA and Non-Union documentation, talent payments, session tracking, and production paperwork, as applicable
• Partner with Production teams to support estimates, scopes of work, vendor onboarding, and production planning
• Review contracts and statements of work for completeness and identify questions for the Business Affairs Manager
• Maintain organized contract files, rights documentation, and expiration tracking
• Coordinate certificates of insurance, production documentation, and compliance requirements
• Assist with legal requests, intellectual property documentation, and advertising compliance research
• Support continuous improvements to Business Affairs processes and workflows
• Partner with Business Affairs, Production, Creative, Account Management, Finance, and Legal teams from project kickoff through final delivery
• Help ensure projects move forward efficiently while minimizing risk

• 2-4 years of experience in business affairs, production, legal operations, contract administration, project coordination, or a related advertising, media, or entertainment environment
• Familiarity with commercial production, contracts, licensing, or intellectual property is preferred
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Google Workspace and Microsoft Office
• Experience with SAG-AFTRA and Non-Union, music licensing, influencer agreements, or commercial production
• Basic knowledge on the Extreme Reach platform
• Bachelor's degree or equivalent professional experience preferred
• Ability to build strong working relationships across teams
• Ability to balance attention to detail with sound judgment
• Ability to stay organized while managing multiple projects
• Ability to communicate clearly and proactively
• Initiative to solve problems and improve processes
• Ability to handle confidential information with professionalism and discretion

Demonstrates expertise in contract administration, licensing, and production-related agreements while maintaining strong organizational skills and attention to detail. Proficient in managing multiple projects and collaborating effectively across various teams in the advertising and media sectors.

• Contract Administration
• Licensing Coordination
• SAG-AFTRA Experience
• Google Workspace Proficiency
• Attention to Detail

• Contract Review
• Production Documentation
• Intellectual Property Management
• Vendor Onboarding
• Session Tracking
• Compliance Requirements
• Production Planning
• Advertising Compliance Research
• Project Coordination
• Commercial Production Familiarity

• Organizational Skills
• Written Communication
• Verbal Communication
• Problem-Solving Initiative
• Relationship Building

• Business Affairs
• Media
• Entertainment
• Talent Agreements
• Influencer Agreements
• Music Licensing
• Production Company Agreements
• Stock Assets
• Creative Content
• Confidential Information Management

• Google Workspace
• Microsoft Office
• Extreme Reach Platform