Procurement Analyst

Position Title:

Procurement Analyst

Salary Range:

Procurement Analyst (Grade 13, Exempt). Annual salary range: $67,360 – $84,200. This range reflects the minimum to midpoint of the grade. Salary may exceed the midpoint and will commensurate with experience.

Job Description

Summary:

This position serves on the proposal evaluation team, and as a member independently analyzes, interprets, evaluates, and scores complex, detailed proposal responses. This position facilitates critical, time-sensitive elements of the overall procurement process. This position assists with the effective embracement of Customer Relationship Management (CRM) and effective documentation and data control for the Procurement Department. This position assists with project management within the Procurement Department.

1. Required Functions

• Assists with the development and effective implementation of public procurement best practices in the following contexts: solicitations, pre-solicitation processes and meetings, Request for Proposals (RFPs), Invitations to Bid (IFBs), evaluation processes, contract awards, communications with prospective suppliers and members, contract documentation, price and product changes and approvals, data management and documentation filing, and vendor compliance with contract terms.
• Assists Procurement Analyst II in collaborating regularly with Sourcewell’s Category Development Administrators and Supplier Development Administrators in order to continuously improve processes critical to the quality of contracts used cooperatively by Sourcewell and its members.
• Assists with the internal processes of the department under the guidance of the Procurement Manager or Senior Procurement Analyst:
• Ensures the accuracy and validity of documents and records.
• Utilizes systems-based processes to ensure contract compliance at all levels.
• Analyzes and recommends ways to better execute the Procurement Department’s responsibilities.
• Responds to inquiries related to Procurement Department processes from participating entities, suppliers, and other interested parties in an efficient and effective manner.
• Provides input to the Procurement Manager regarding potential continuous improvement opportunities for the Procurement Department.
• Attends industry conferences and ongoing training to acquire and maintain relevant certifications and to obtain information for improving the Procurement Department.

2. Participates in the solicitation development process, pre-proposal process, and as an integral part of the Proposal Evaluation Committee.

• Participates with cross-functional groups throughout the solicitation process to ensure proposals submitted are compliant, responsible, and responsive.
• Assists with researching select solicitation categories as empowered by the Procurement Manager or Senior Procurement Analyst.
• Serves on the proposal evaluation team, and as a member independently:
• Analyzes and interprets complex, detailed proposal responses in a wide variety of industries.
• Evaluates complex products, services, corporate and sales structures, warranties, pricing, and sales and marketing capabilities of solicitation responses.
• Scores all solicitation responses based on evaluation criteria.
• Participates with the Proposal Evaluation Committee in determining final recommendations of award or non-award to the Sourcewell Chief Procurement Officer.

3. Facilitates critical, time-sensitive elements of the procurement process.

• Assists with the solicitation advertisement process for categories to be competed in the US and Canada. This includes all online and print media advertisements.
• Assists with maintaining accurate records of solicitation requests and solicitation respondents for each solicitation…