Customer Service Specialist

Processes orders, prepares correspondence, and fulfills customer needs to ensure customer satisfaction.

Requires a high school diploma or equivalent and 0-3 years of experience in the field or in a related area.

Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job.

Works under immediate supervision.

Primary job functions do not typically require exercising independent judgment.

Typically reports to a supervisor or manager. (Increase Customer Satisfaction. Take, enter, process and/or expedite orders.Provide price estimates and quotes. Handle service problems and questions. Train customers on products. Provide service feedback to management)
Organization Core Values Humanity – People, Respect, Teamwork, Community, Kindness Excellence – Quality Work, Integrity, Responsibility, Accountability, Exceptional Evolving – Curious, Forward-Thinking, Adapting, Changing, Flexible Development – Grow, Create, Learn, Expand, Advance Scrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-Working Core Focus Focus by area of the business – Customer Service Front Counter Responsibilities Greets  the customer in person. “Hi, welcome to Alphagraphics.

What can we do for you today?” Avoid asking, “Are you here to pick up an order.”Answers the phone. “Alphagraphics, this is (your name),” or other variations like, “Thank you for calling Alphagraphics, this is (your name).” The important point is to state both your name and the name of the company.

Accurately processes callers through the phone system. Transferring calls, parking calls on the answering service and paging.

Identifies the customer and his/her project through a few questions:

What project are you working on today?

Do you have an account with us?

Depending on the answers, proceed as follows:

If they have an account and an assigned rep see if the rep is available to assist. If not, get all information about their jobIf the project is complex, i.e. an EDDM job, Book job, promo or just a large job, then pass to either a CSR 2 position, an ISR, an OSR or the owner.

If the project is simple and can be done while they wait, then proceed.

If the project is simple but will take some time then follow the rule:
In by noon, done EOD. In after noon, then done next day.

Quotes turnaround from the “standard turnaround chart”Accurately enters correctly priced estimates and orders in POS System Follows up on estimates, asks for orders

Enters orders in POS system

Handles cash, check, or credit card transactions and deposits at front counter

Verifies order accuracy and pricing

Notifies customers when order is completed

Handles customer complaints, forwards to management when appropriate

Maintains front counter cleanliness, preparedness checklist

Maintains front counter filing systems

Logs new customer contacts for future follow up Maintains customer artwork files

Takes complete messages for team members

Refers customers to inside sales rep when appropriate

Trains to become competent back-up during holidays and illnesses

Develops customer’s trust by taking interest in the success and timely completion oftheir projects

Trains to become a Certified Print Specialist Completes Digital Certification Pass on information about customers with future potential to the sales representative

Qualifications

Strong technology skill with Microsoft Office and have worked with an MIS systemA friendly and outgoing personality

Experience in the printing industry an advantage

Enjoys fast-paced working environment – ability to “multi-task”Has good math skills

Has basic computer experience; ability to learn Point of Sales (POS) software for entering orders, estimates, and front counter transactions

Demonstrates and utilizes courteous

Status - Casual Shift Variable between 8:30am to 5:30pmPay - $16-20 per hour (depending on specific industry expereince)
About Alphagraphics Alphagraphics is a brand fulfillment company helping customers with creative services, custom ordering portals, ecommerce, branding, kitting and shipping. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. Alphagraphics Boise is part of a larger organization called Speedy CPS, which has 17 locations in Idaho, Utah, Wyoming and Montana.

14 locations are Alpha Graphic locations.

Benefits:

Health Insurance Dental and Vision Insurance
401k Retirement account matching

Flexible Spending Account Several Supplemental Plans Tele Health Employee  discount

Paid time off Holiday Schedule including your Birthday Planet Fitness Program
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