Administrative Assistant

Schedule: Monday to Friday, within the 7:00 AM to 7:00 PM CST availability window. The assigned schedule may vary depending on client requirements.

We are looking for a professional, organized, and highly dependable Administrative Assistant to support our staffing and workforce operations.

This person will serve as an operational liaison between leadership, Senior Recruiters, candidates, and active employees, helping ensure a smooth transition from candidate placement through onboarding and active employment.

• Support candidate and new-hire onboarding processes
• Follow up on pending documents and onboarding requirements
• Maintain accurate employee and candidate records
• Review timesheets and identify missing hours or discrepancies
• Organize approved timekeeping information for payroll preparation
• Respond to routine employee and candidate questions
• Answer and route incoming calls professionally
• Manage correspondence, spreadsheets, reports, and electronic files
• Support recruiters and leadership with scheduling, data entry, and administrative tasks
• Escalate sensitive or time-sensitive issues to the appropriate team member

• 2+ years of experience in administrative support, HR, staffing, recruiting coordination, payroll support, or customer service
• Experience with employee onboarding and new-hire documentation
• Experience reviewing timesheets, attendance records, or payroll-related information is preferred
• Strong knowledge of Microsoft Office, especially Excel, Outlook, Word, and Teams
• Experience using ATS, HRIS, payroll, or timekeeping systems is a plus
• Strong written and verbal communication skills
• Excellent organization and attention to detail
• Ability to manage multiple priorities and follow up consistently
• Professional handling of confidential employee information
• English proficiency for professional calls and written communication
  
  Staffing agency experience is a strong plus

Administrative Support | Employee Onboarding | New-Hire Documentation | Timesheet Review | Payroll Support | HR Administration | Recruiter Support | Employee Communication | Customer Service | Data Entry | Records Management | Microsoft Office