Commodity Buyer Assistant

Description

Primary purpose
:
This position coordinates with the commodity buyer to help with Bis Track data entry, and subcontractor insurance coordination for all locations.

• Material Procurement Aid: Data entry and coordination with Corporate Commodity Buyer’s purchases.
• Contract Maintenance: Maintain contract commitments and ensure the accuracy of formula‑priced programs to facilitate efficient purchasing processes.
• Purchasing Needs Assessment: Assist in ascertaining commodity purchasing needs through sales forecasts, inventory assessments, market conditions, and availability analysis.
• Coordination and Optimization: Assist in coordinating commodity purchasing paperwork among locations.
• Inventory Management: Assist in coordinating commodity transfers between locations and maintain detailed knowledge of commodity products and their applications.
• Customer Support: Assist the Commodity Buyer in providing timely support to sales teams regarding product warranties information.
• Programmed Product Support: Support and utilize the purchasing of programmed products as directed by the Vice President of Purchasing and Vendor Relations.
• Coordinate with subcontractors and insurance providers to obtain compliant subcontractor documentation, resolve discrepancies prior to work authorization.
• Verify subcontractor’s insurance meets company‑established minimum coverage requirements.
• Regularly communicate subcontractor eligibility status to managers and scheduling teams to support operational planning.
• Maintain and continuously improve the subcontractor insurance database to ensure accuracy.

• Accounts Payable Assistance: Assist corporate payables with invoice inquiries and discrepancies resolution.

• Education: High school diploma or equivalent qualification.
• Communication
  
  Skills:
  
  Excellent communication skills, both verbal and written, to interact effectively with internal teams and external vendors.
• Software Proficiency: Working ability in Microsoft 365 and Teams.
• Conflict Resolution: Strong ability in conflict resolution to address vendor or customer disputes effectively.
• Organization and Proactiveness: Highly organized, proactive, and self‑starting individual with the ability to effectively prioritize workload and manage competing demands.
• Employment Eligibility: Franklin Building Supply participates in E‑Verify. All new hires must be legally authorized to work in the United States and will be verified through the federal E‑Verify system.

• Sales Background: Background in sales to understand customer needs and preferences effectively.
• Query Pulling
  
  Skills:
  
  Ability to pull queries for data analysis and reporting purposes to support decision‑making processes.
• Accounting Software: Experience working in an ERP or similar style accounting software.
• Purchase Order Management: Proficiency in P.O. entry systems to facilitate efficient purchasing operations entry.