Materials Coordinator

Responsibilities

• Maintain accurate inventory records, including receiving, labeling, storage, and issuance of materials.
• Conduct regular cycle counts and reconcile physical inventory against system records.
• Flag slow-moving, expiring, or non-conforming inventory and recommend disposition.
• Perform incoming inspection of vendor materials against defined acceptance criteria and specifications.
• Maintain an approved vendor list and develop supplier scorecards in partnership with procurement.
• Communicate quality issues or discrepancies to vendors and follow up on corrective actions.
• Author, revise, and maintain SOPs for production, inventory, and quality workflows; establish version control and approval processes.
• Train team members on new or updated SOPs and verify understanding through observation.
• Maintain the QMS document library and the corrective and preventive action (CAPA) log, tracking issues to resolution.
• Track quality metrics (defect rates, rework, non-conformances) and report trends to leadership.
• Support production scheduling by ensuring materials are staged and available when needed.
• Maintain a clean, organized, and safe work environment (5S principles).
• Document methodologies and processes, ensuring clarity for the team and long-term maintainability.

• 2+ years of experience in production, manufacturing, inventory, or quality roles.
• Demonstrated experience writing or contributing to SOPs, work instructions, or quality documentation.
• Familiarity with basic quality concepts (inspection, non-conformance, root cause analysis, corrective action).
• Strong attention to detail with a systematic, process-first mindset.
• Effective written and verbal communication skills, including with external vendors.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced small-business environment.

• Experience with inventory management systems or ERP software.
• Exposure to ISO 9001, GMP, or similar quality management frameworks.
• Experience in a small business or startup environment where processes are still being built.
• Knowledge of 5S, Lean, or continuous improvement methodologies.
• Experience developing or managing vendor relationships and supplier quality programs.
• Associate's or Bachelor's degree in Operations, Quality, Supply Chain, or a related field.

• 120 hrs of paid time off
• Health Insurance
• Dental & Vision Insurance
• Short-term disability insurance
• Long-term disability insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Paid holidays
• Flexible work schedule