Executive Assistant

OVERVIEW

Experience something categorically different. With over 1,200 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice;
Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.

If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction
. Are you up for the challenge?

The Executive Assistant provides a wide range of administrative support, splitting their time between members of the Finance Leadership Team. The qualified candidate will bring their demonstrated experience supporting senior leadership by acting as a significant representative to the Finance leadership team. They will be instrumental in supporting and/or representing our executive priorities, values/competencies, and goals.

The Executive Assistant will be responsible for managing executives’ schedules, travel and meeting arrangements, drafting correspondence and presentation documents, expense reporting, and communications to varying levels. The position requires independent judgment and analysis involving situations with frequent access to confidential and highly sensitive financial and business information. The qualified candidate must become knowledgeable of corporate policies and protocols to best support the Finance Leadership Team.

• Logistical support including schedules, agendas, communications, correspondence, presentations, business travel
• Responsible for handling extremely confidential material relevant to company operations including phone calls, reports, presentations, meetings, and other related items
• Leads special projects and creates correspondence and materials for internal and external audiences
• Collaborates with various staff and departments in supporting the Finance leadership team
• Plans, coordinates, and maintains executives’ daily schedules by planning and scheduling meetings, teleconferences, and travel arrangements
• Responsible for handling inquiries and requests that vary in complexity, often requiring research and follow-up
• Proactively manages projects, deliverables, and due dates, following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully
• Maintains a professional environment through demonstrating our core competencies in support of our Executives, visitors, and key partners
• Demonstrates both the flexibility and adaptability required to meet the dynamic nature of Ulta Beauty’s business and the working styles of the Finance leadership team
• Develops and composes correspondence, reports, and presentations as requested
• Maintains confidentiality at all times
• Coordinates with other Executive Assistants and Administrative Staff to cover the area that is unavailable or needs further assistance
• Maintains a high level of competence in the MS Office program suite

• 7+ yrs. of executive-level assistant experience
• Experience supporting multiple leaders simultaneously preferred
• Most recent position preferably supporting an executive-level leader of a publicly held company
• Extensive experience with calendaring, organizing meetings, and making travel arrangements
• Strong analytical, organizational, and project management skills
• Ability to handle multiple tasks at one time including managing multiple clients and deadlines
• Superior planning and organization skills
• Proficient with Word, PowerPoint, Outlook, and Excel
• Excellent communication and interpersonal skills and experience interacting with senior-level executives and cross-functional partners
• Professional presence with strong judgment and interpersonal skills
• Takes a problem-solving…