Executive Assistant

Please Contact: To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Ram Sasane at email address can be reached on # .

• Executive Assistant - Bolingbrook, IL
• Location:
  
  Bolingbrook, IL. 60440
• Project Duration: 3+ months of contract
• Pay rate: $30/hr - $35/hr (W2)

• The Administrative Assistant is responsible for supporting all direct reports of the Chief Marketing Officer. The qualified candidate will bring their demonstrated experience supporting senior leaders by acting as a significant representative to our senior leadership team. They will be instrumental in supporting and/or representing our executive priorities, values/competencies, and goals.

• The Administrative Assistant will be responsible for daily support for the Marketing Leadership team (such as schedules, travel, expenses, drafting correspondence and presentation documents (town halls, business updates, etc.).
• The position requires independent judgment and analysis involving situations with frequent access to confidential and highly complex information.
• Logistical support including heavy travel arrangements that include arrangements such as flight, car service, hotel reservations.
• Creating detailed business travel itineraries that will require research and independent thinking.
• Responsible to handle expense reporting that are accurate and on-time submissions.
• Collaborates with various staff and departments in preparing special projects, scheduling, and meetings for the leadership team.
• Responsible for handling inquiries/requests that vary in complexity but can often require research & follow up. Develops & composes correspondence, reports, & presentations.
• Demonstrates both the flexibility and adaptability required to meet the dynamic nature of Ulta Beauty’s business and the working styles of the senior team.
• Maintains a professional environment through demonstrating our core competencies in support of our Executives, visitors, and key partners.
• Supports Chief Marketing Officer Executive Assistant as needed.

• 5+ yrs. of executive level assistant experience
• Extensive experience with calendaring, organizing meetings and making travel arrangements.
• Strong analytical, organizational and project management skills.
• Maintaining comprehensive and accurate records.
• Proficient with Word, PowerPoint, Outlook, Excel, Teams and Concur.
• Ability to handle the highest level of confidential information.
• Previous experience working within a retail or merchandising organization.
• Ability to work onsite at Corporate headquarters 6x a month.