Office Manager​/Bookkeeper

We are seeking a self-motivated and highly organized Office Manager/Bookkeeper to oversee daily office tasks while managing accurate and timely financial records. The ideal candidate will be proactive, detail-oriented, and use excellent communication skills. This role supports a manufacturing environment, ensuring business operations are running smoothly.

Responsibilities

• Implement full-cycle bookkeeping – payables, receivables, and payroll administration from data entry to payment processing to report generation along with regular bank reconciliations and ledger entries
• Manage front desk presence in greeting visitors and answering the phone (low volume)
• Handle standard office management – maintaining supplies, scanning documents, filing records, sorting mail, etc.
• Navigate software such as Quick Books, Excel, and our manufacturing ERP to support information needs between departments
• Basic onboarding of new personnel – benefits enrollment, caretaking of confidential information, etc.
• Work closely with the President to set weekly finance priorities, work with Accountant on quarterly financials, generally collaborate with coworkers as needed
• Commitment to ongoing evaluation & improvement of processes

Skills

• At least a solid knowledge of core bookkeeping principles (double-entry accounting, monthly close, etc.), experience and fluency preferred
• Clear, efficient communication across any medium
• Detail-oriented and organized, dedication to excellent record-keeping
• Self-motivated and self-disciplined; adept in time management and task prioritization, able to complete a variety of tasks independently and on deadline
• Comfortable both giving original insights and accepting ongoing instruction
• Balancing multiple projects whether requiring careful long-term planning or quick real-time thinking

Requirements

• 3+ years office administration/clerical experience
• Proficiency in Microsoft Outlook & Excel, Quick Books Online
• At least an associate’s degree education completed

Qualified candidates encouraged to apply, as we are looking for a quick placement.