Coordinator to the Dean - College of Professional Programs

Location and Employment Details

• Location:
  
  1600 University Avenue, Bolivar, MO, 65613, United States
• Employee Type:
  Non-Exempt FT
• Required Degree:
  High school
• Manage Others:
  No

To provide assist the Dean of the College of Professional Programs, efficiently operate the Dean’s office, and be responsible for several academic services needed to support the College.

• Work efficiently and effectively utilizing time with minimal supervision.
• Strong attention to detail with the ability to prioritize various responsibilities.
• Effectively communicate and work with the dean, division heads, faculty, and staff within the College as well as across the University.
• Maintain timeliness and thoroughness in completion of work.
• Manage confidential material in a responsible and discrete manner.
• Maintain a strong working relationship with the faculty and staff of the College.
• Oversee the creation of the academic course schedule for the College including room assignments for each course across multiple buildings.
• Support the dean with various responsibilities such as faculty load forms, pay authorizations, monitoring budget activity, adjunct and faculty overload pay, faculty letters of reappointment faculty, etc.
• Manage office operations such as maintaining appropriate inventory of office supplies as well as securing and filing relevant personnel information for all full time and part-time employee in the College.
• Monitor and report faculty’s engagement in activities such as the reporting of mid-term and final grades, student engagement in class, and the adoption of course materials.
• Assist with hiring and onboarding personnel within the College.
• Display tact and courtesy in all forms of communication with employees, students and guests.
• Set an example of a Christian lifestyle for students and employees across campus.
• Maintain secure office environment.
• Schedule and prepare materials for College and Leadership meetings.
• Input and update data on the University’s Colleague system.
• Coordinate the college calendar, working with groups across the University to maintain accuracy.
• Assist with graduation rehearsal and ceremonies.
• Coordinate college activities and special events in conjunction with the administrative team.
• Maintain a helpful and positive attitude by having a willingness to take on new and different responsibilities not specifically outlined in the job description.
• Commitment and adherence to Southwest Baptist University’s Principles and Expectations.

• High School Diploma or GED Equivalent.
• A minimum of 1-year previous experience in related field.
• Knowledge in the use of Microsoft Windows and Office including Word, Excel, and Access.

• Must be able to operate standard office equipment such as personal computer, photocopier, etc.

• Must be able to work in typical office environment with some noise and frequent interruptions.

• Frequently move about the office to access file cabinets, office machinery, navigate to classrooms, etc.
• Frequently communicate with faculty and staff in verbal and written formats.
• Constantly operate a computer and other office equipment.
• Must be able to remain in a stationary position up to 50% of the time.
• Must be able to exert up to 25 lbs. of force occasionally and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects.