Administrative Assistant II - Unit Supply - C. Moore Unit

Job Summary

Performs routine administrative support work. Work involves compiling and tabulating data; checking documents for accuracy; transporting documents; and maintaining files. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Essential Functions

• Prepares and proofs correspondence, inventory documents, manuals, purchase orders, records, reports, requisitions, summaries, and related forms; posts information to agency records; and modifies forms and records.
• Assists in conducting inventory; picks up, delivers, and unloads supplies, equipment, and materials; receives, stores, and issues stock items; inspects merchandise for quality and compliance with specifications; and reconciles inventory reports to physical balances.
• Compiles, organizes, and tabulates data; performs calculations and data entry and retrieval; and makes adjusting entries.
• Opens, sorts, logs, and distributes mail; files and maintains supplies, forms, records, and reports; and makes copies.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Minimum Qualifications

Education, Experience, and Training:

• Graduation from an accredited senior high school or equivalent (or GED).
• One year full‑time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience.
• Fifteen semester hours from a college or university accredited by a CHEA‑recognized accreditor or the U.S. Department of Education may be substituted for each six months of experience.

Knowledge and

Skills:

• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to interpret and apply rules, regulations, policies, and procedures.
Skill to arithmetic computations.
• Skill in the use of computers and related equipment in a stand‑alone area network environment.
• Skill to operate a 10‑key calculator by touch preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Additional Requirements

• Ability to perform physical tasks such as walking, standing, kneeling, lifting up to 45 lbs, operating motor vehicles, and climbing ladders or scaffolding.
• Work conditions include operating machinery, exposure to radiant and electrical energy, working alone or with others, protracted or irregular hours, and travel by car, van, bus, or airplane.
• Equipment used includes computer, calculator, copier, fax machine, hand truck, pallet jack, platform truck, drum cradle, telephone, dolly, and automobile.

How to Apply

Applications submitted via handwritten forms, email, mail, or fax will not be accepted. Complete application must include all employment history, job titles, employer names, dates of employment, supervisor’s name and phone number, and a description of duties performed.

Contact Information

Questions regarding this posting may be directed to:
Zilleah Ross
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH
EMAIL HR.selectionsteam2as.gov

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.