Clinic Administrative Assistant

Responsibilities

• Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties.
• Preparing and typing routine correspondence, form letters and reports.
• Answering telephone and routing calls to the appropriate person.
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments and arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assists with month‑end reporting requirements.
• Assists in auditing records for ongoing compliance with medical records standards.
• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
• Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
• Organizes travel for patients by contacting and providing requested medical records.
• Coordinates with transient patient paperwork.
• Coordinates transfer placements and confirmations along with Clinical Manager.
• Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
• Assist with medical appointment referrals and scheduling.
• Assist with transportation coordination and referrals.
• Ensures data entry has been completed for Crown Web. Related to ESRD 2728, ESRD 2746 and PART.

• High School Diploma required.
• Minimum 6 months relevant experience without a degree; 0-6 months experience with an Associate degree or secretarial school.
• Experience and working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred.
• Good verbal communication skills.
• Pleasant telephone manner.