Middle School Receptionist​/Secretary

Middle School Receptionist/Secretary

Responsible for the smooth and efficient operation of the school administrative office. Ensure that all of the following duties are completed in a timely and competent manner, personally or by delegation.

High school diploma or equivalent. Experience in secretarial work, computer skills, and customer service/office management preferred.

Oral and written communication skills and English language skills. Interpersonal relations skills. Personal computer, digital resources, and social media. Strong customer service and public relations skills. Critical thinking and problem solving skills. Organizational skills. Ability to maintain confidentiality in all aspects of the job. Ability to manage multiple priorities. Ability to manage multiple tasks with frequent interruptions. Ability to diffuse and manage volatile and stressful situations.

Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. Ability to promote and follow building and departmental policies Apply and follow all school district policies and state of Iowa laws. Operating knowledge of and experience with personal computers. Operating knowledge of and experience with Google (Mail, Calendar, Drive). Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, email, etc.

Assist office staff with greeting and welcoming staff, students, parents, community members, district staff and visitors to the school. Provide information, answer inquiries and assist visitors. Provide oral and written support and interpretation for parents, students, district personnel and community members as needed.

Provide administrative support to principal and administrators by assisting with managing and coordinating schedules, meetings, and events, composing and formatting correspondence, newsletters, handbooks, reports, other communication activities and website maintenance.

Provide administrative support to principal and administrators by assisting with managing and coordinating schedules, meetings, and events, composing.

Provide administrative support to principal and administrators by assisting with formatting correspondence, newsletters, handbooks, reports, other communication activities and social media maintenance.

Provide administrative support to principal and administrators by assisting with building security procedures including:
Monitor main entrance and use of the Raptor system. Greet authorized personnel and/or visitors coming and going from the building. Coordinates with principal on the use and security of the building year round. Manage security codes, key and fob check in/check out, and issues. Assist in the development, training and implementation of safety procedures including scheduling fire drills, emergency evacuations, and building lockdowns.

Support crisis procedures with the assistance of the district personnel in the absence of the school administrator.

Provide backup support in principal's absence for students behavior concerns and discipline. At the direction of the principal, provides follow up support to students, parents, staff and district as needed.

Monitor the substitute management system to ensure the complete staffing of the school. Ensure confidentiality of all personnel data.

Manage office workflow including training, planning, assigning and directing of necessary activities. Assist with the scheduling of classified staff and building substitutes. Develop, update, communicate and implement office and workroom procedures and equipment.

Collects fees and/or funds from student events (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.

Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.

Maintains inventory of…