College of Arts and Science; CAS Travel Coordinator

College of Arts and Science (CAS) Travel Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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Please see Special Instructions for more details.

For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:

• Cover Letter
• Resume
• A List of 3 Professional References with Contact Information Included

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

Position Summary:

The College of Arts & Sciences includes 17 academic departments, two centers, and one residential college. It provides a broad liberal education for all students and offers specialized study in the social sciences, natural and mathematical sciences, and the humanities at both the undergraduate and graduate levels. The College supports excellence in teaching, research, writing, and creative activity among students and faculty.

The CAS Travel Coordinator supports the Deans and Business Officers of the college. This position is tasked with reviewing all Chrome River departmental travel requests within the College of Arts and Sciences. This is a vital position within the college due to the complexity of the travel system and the quantity of travel requests for all the departments and 600 faculty.

• Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
• License/Certification Required

• Review travel pre-approval requests from the college as part of the approval workflow.
• Review travel expense reports from the college as part of the reimbursement workflow.
• Review non-travel reimbursements from the college as part of the reimbursement workflow.
• Remain up to date on all travel policies and procedures for the college and university, and apply those policies and procedures to travel pre-approvals and expense reports.
• Liaise with university central administration areas related to travel where needed.
• Liaise with, advise, and guide administrators in the college departments and centers on travel processes, policies, and procedures.
• Act as the first point of contact for all travel-related questions from the college departments and centers.
• Coach and assist departmental admins in using Chrome River.
• Work with Budget officers and fund managers to ensure the correct funds are being used for travel reimbursements.

• Experience working in a task-oriented administrative position.
• Experience working in an administrative position where attention to detail is a core activity.
• Ability to manage and adapt to conflicting and time-sensitive tasks.
• Strong communication skills.
• Critical thinking skills in applying policy and procedures to administrative tasks.
• Experience working with travel expenses in a university or government agency.
• Experience working with Chrome River software application preferred.

• Experience working in a task-oriented administrative position.
• Experience working in an administrative position where attention to detail is a core activity.
• Ability to manage and adapt to conflicting and time-sensitive tasks.
• Strong communication skills.
• Critical thinking skills in applying policy and procedures to administrative tasks.
• Experience working with travel expenses in a university or government agency.
• Experience working with the Chrome River software application is preferred.

• Communication
  • Liaise with university central administration areas related to…