Sales Administrative Assistant

Location: United States (Remote)

Department: Operations

Reports to: US Operations Manager

The Sales Administrative Assistant will play a key role in supporting the full Camera Matics sales team by handling a wide range of administrative tasks to ensure smooth daily operations and order quality. The ideal candidate will also work closely with operations, customer support and success teams to manage documentation, coordinate contracts, review order entry data and keep internal systems organized.

You should be a high performer: detail-obsessed, organized, calm under pressure, and eager to grow in a fast-paced, hyper-growth environment.

• Assist the sales team by reviewing all quotes and contract documents
• Process new orders promptly and ensure important information is communicated with internal departments
• Process parts orders in support of service operations
• Manage order processing in SAP
• Prepare and analyze sales reports and dashboards
• Maintain Salesforce information and data integrity
• Assist in supporting accurate invoicing by working closely with internal finance team members as well as customer facing inquiries
• Prepare professional business communication documents, letters, and emails
• Handle new tasks and responsibilities as needed during downtime, autonomously provide solutions and assistance, and handle novel issues
• Assist with team activities, events, or travel arrangements

• Tech Savvy:
  Proficient Microsoft Office Suite (Outlook, Excel, Word, Teams). Strong Salesforce background is required.
• Experience:
  
  4+ years of experience in an administrative support role, preferably in a sales capacity. Fleet or legal backgrounds will also be a huge plus.
• Communication
  
  Skills:
  
  Excellent written and verbal communication skills with great attention to detail. Typing, spelling, and grammar should be above average level.
• Adaptability:
  Ability to work independently and collaboratively in a fast-paced environment.
• Organization:
  Detail-oriented with strong organizational and time management skills.

Competitive compensation, 401K, health and dental benefits