Administrative Assistant III

Job Title: Administrative Assistant III

Location: Borger, TX

Schedule: Monday–Friday, 7:00 a.m. – 4:30 p.m.

Duration: Approximately 6–7 months (with potential extensions)

Pay Rate: $27-30 per hour

The Administrative Assistant III will provide high‑level administrative and operational support to the Maintenance Department at an industrial facility. This role supports senior maintenance leadership and plays a key part in coordinating departmental activities, maintaining documentation, managing schedules, and supporting reporting and planning efforts. Candidates with strong organizational skills, attention to detail, and document control experience will excel in this role.

• Provide administrative support to Maintenance leadership, including calendar and meeting management
• Maintain departmental calendars, recurring meeting schedules, and vacation tracking
• Coordinate training sessions, meetings, and departmental events
• Arrange local travel, lunches, retirement, and anniversary events as needed
• Manage office supplies and office‑related service requests (IT, facilities, etc.)
• Maintain and update departmental dashboards, reports, and performance metrics
• Oversee document retention and management (DRM) for routine maintenance documentation
• Update daily scheduling and delay codes within SAP
• Prepare and distribute meeting agendas, minutes, and reports
• Support planning and scheduling teams with administrative tasks
• Assist contract management or data analysis functions as needed
• Perform additional duties as assigned

• High School Diploma or GED equivalent
• Legally authorized to work in the United States
• Valid driver’s license
• Willingness and ability to:
  • Travel locally up to 5%
  • Work extended or flexible hours when required (including evenings, weekends, or holidays)
  • Lift and transport materials up to 50 pounds
  • Wear required personal protective equipment (PPE), including fire‑retardant clothing