Administrative Assistant III

Airswift is seeking an Administrative Assistant III to support a major client in Borger, TX for a 7 months contract.

Job Requirements:

• Legally authorized to work in the job posting country

• Possess a valid driver's license
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• Must be willing and able, with or without reasonable accommodation, to comply with the following:

• Travel up to 5% (local travel for office suppliers, lunch pick-ups, etc)

• Operate company vehicle on site premises and/or public roads up to 10%

• Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties.

• Transport articles up to 50 pounds

• Wear fire retardant clothing and personal protective equipment.

• High School Diploma or GED equivalent

What Makes You Stand Out - Preferred

• 3-5 years of administrative experience

• Working knowledge of Microsoft Suites (Outlook, Word, Excel, PowerPoint, SharePoint)

• Excellent written and verbal communication skills

• Excellent organizational and time management skills

• Ability to work independently and handle multiple tasks simultaneously

• High level of discretion and confidentiality

• SAP experience although can be trained for the right candidate.

Job Responsibilities:

• Maintain Maintenance Director's Calendar Maintain Maintenance Supervision Vacation Calendar

• Maintain RMWP Recurring Meeting Schedule and Calendar Arrange lunches and training classes as required for the Maintenance Department

• Arrange anniversary and retirement celebrations for the Maintenance Department Arrange travel as needed for the Maintenance Department

• Manage office supplies for Maintenance Department Satellite Shops

• Manage office needs (IT requests, facilities work requests, etc.) for Maintenance Department and Satellite Shops

• Maintain and update Maintenance Dashboards and Metrics Reports

• Oversee and Maintain Document Retention and Management (DRM) for Routine Maintenance documents and file locations

• Update daily schedule delay codes in SAP, daily Maintain Planning and Scheduling Staff meeting minutes

• Backfill for Contract Management Data Analyst as needed

• Assist Contract Management Data Analyst as needed with annual standing work order creation and purchase order requisitions

• Perform other tasks as assigned by supervisor

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