Account Manager

Job Title
Account Manager
Compensation
$31.25/hr
Depending on the candidate, this rate may be flexible
Location
Bossier City, LA — In-office position
Schedule
5/2, full-time, on-site
Target Start Date
ASAP

Scope
We are seeking a highly organized, detail-oriented Account Manager to oversee the day-to-day administrative, payroll, and billing needs of assigned client accounts.
This is a fast-paced, hands-on position requiring someone who can independently manage multiple priorities, communicate professionally with clients and personnel, and meet strict deadlines. The ideal candidate is comfortable working with numbers, spreadsheets, invoices, payroll, and people—and can quickly shift priorities when an urgent issue arises.
This is not an entry-level administrative position. The Account Manager must be confident working independently, making decisions, researching discrepancies, and taking ownership of an account from start to finish.

Day-to-Day Responsibilities
The Account Manager serves as a primary point of contact between the company, its clients, and assigned personnel. Responsibilities include, but are not limited to:

• Manage assigned client accounts and maintain regular communication with client representatives, managers, field personnel, and internal staff.
• Review, verify, and process employee and consultant invoices and timesheets for accuracy.
• Ensure hours, rates, overtime, per diem, mileage, travel, allowances, expenses, and other billable items comply with client requirements.
• Prepare and process client billing, ensuring invoices contain all required documentation, approvals, coding, and supporting information.
• Manage Accounts Receivable by tracking outstanding client invoices, researching payment delays, resolving billing discrepancies, and following up on aged receivables.
• Assist with Accounts Payable functions, including verifying amounts owed to employees, consultants, and vendors.
• Process and coordinate weekly payroll, ensuring personnel are paid accurately and on time.
• Research and resolve payroll discrepancies, invoice errors, rate discrepancies, missing approvals, and other payment issues.
• Maintain detailed Excel spreadsheets, reports, rate sheets, invoice trackers, payroll information, and other account-related data.
• Review contracts, rate sheets, and client requirements to ensure proper billing and compliance.
• Communicate pay rates, work schedules, invoicing procedures, benefits information, and company and client expectations to personnel.
• Assist personnel with questions regarding payroll, invoices, insurance, benefits, assignments, and administrative requirements.
• Coordinate required documentation, including background checks, drug testing, certifications, training records, insurance information, and other client compliance requirements.
• Maintain accurate personnel and client records and ensure required documentation remains current.
• Prepare reports and documentation requested for client or internal audits.
• Identify potential problems before they affect payroll, billing, client relationships, or personnel.
• Manage multiple deadlines simultaneously while maintaining accuracy and attention to detail.
• Handle confidential employee, payroll, client, and financial information professionally.
• Provide responsive customer service and maintain strong relationships with clients and personnel.
• Perform additional administrative and account management responsibilities as business needs arise.

• High school diploma.
• Strong proficiency in Microsoft Office, including Outlook, Word, and especially Microsoft Excel.
• Intermediate to advanced Excel skills; beginner-level Excel experience will not be sufficient.
• Working knowledge or strong comprehension of Accounts Payable, Accounts Receivable, and…