Service Admin Assistant

Administrative Assistant – HVAC

A well-established HVAC service company in Bossier City, LA is seeking a detail-oriented and professional Administrative Assistant to support daily office operations. The ideal candidate will assist with scheduling, customer communication, and general administrative duties. This position offers a flexible start time, full benefits, and competitive pay.

Responsibilities:

• Provide administrative support to the service dispatch team and management.
• Assist with scheduling service appointments and following up with customers.
• Prepare and process invoices, work orders, and service reports.
• Answer and route incoming calls professionally and efficiently.
• Maintain organized filing systems for service records, customer information, and company documentation.
• Assist with data entry, reporting, and maintaining spreadsheets.
• Coordinate parts ordering and track inventory as needed.
• Support office operations to ensure smooth day-to-day functions.

Requirements:

• Previous administrative experience in the HVAC, construction, or service industry preferred.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.
• Ability to multitask and work independently in a fast-paced environment.
• High school diploma or equivalent required.