Receptionist​/Legal Production Assistant

RECEPTIONIST / LEGAL PRODUCTION ASSISTANT

The Bossier Press-Tribune is seeking a dependable, organized and customer-focused Receptionist/Legal Production Assistant to join our team in Bossier City.

This position serves as an important point of contact for the newspaper ’ s customers and community while assisting with the preparation, scheduling and processing of legal notices and public notices for publication.

Responsibilities

• Greet visitors and provide professional, courteous customer service.
• Answer and direct incoming telephone calls and respond to general inquiries.
• Assist customers with questions regarding newspaper services, subscriptions, advertising, legal notices and other business matters.
• Receive, review and process legal notices and public notices submitted for publication.
• Verify notice information, publication dates, deadlines and other required details for accuracy.
• Enter legal notices and related information into the newspaper's production and/or billing systems.
• Coordinate with customers, attorneys, courts, government agencies and other organizations regarding legal and public notices.
• Maintain accurate records of notices, publication schedules and related documentation.
• Prepare affidavits, tear sheets and other documentation associated with legal notice publication, as needed.
• Assist with billing, payments, invoices and other routine office functions related to legal notices.
• Maintain confidentiality when handling legal documents and sensitive customer information.
• Assist newspaper staff with general administrative and production duties as needed.
• Maintain an organized, professional and welcoming front office.

Qualifications

• Previous experience in an office, receptionist, customer service, legal, newspaper or administrative position preferred.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work professionally with customers, attorneys, government officials and members of the public.
• Strong organizational and time-management skills.
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.
• Basic computer skills and proficiency is very important. Familiarity with Adobe InDesign and Photoshop is a plus.
• Ability to learn newspaper production, billing and legal-notice systems.
• Ability to proofread documents and identify spelling, grammatical and factual errors.
• Previous experience with legal notices, public notices or newspaper production is a plus.

Ideal Candidate

The ideal candidate is organized, dependable, detail-oriented and comfortable working with the public
. This person should take pride in accuracy, understand the importance of publication deadlines and be able to handle confidential and time-sensitive information professionally.

Experience working in a newspaper office, law office, government office or other deadline-driven environment is helpful but not required.

Position

Job Title: Receptionist/Legal Production Assistant
Location: Bossier City, Louisiana
Employment Type: Full-time is preferred, but part time is negotiable
Schedule:9a-4p M-F
Compensation:To be discussed during interview

The Bossier Press-Tribune is an equal opportunity employer.

Job Type :
Full-Time, Part-time

Experience Level :
Entry Level

Job Function :
Customer Service, General