Assistant Manager of Accounts Payable

Job Summary

The Assistant Manager of Accounts Payable (AP) assists functional leadership with managing all aspects of global Accounts Payable. The core responsibilities are to ensure efficient, timely and accurate processing of invoices and expense reimbursements, provide best‑in‑class support to attorneys and staff across the firm, supervise and support junior team members, and maintain a rigorous focus on internal controls and compliance. The Assistant Manager will contribute to building a cross‑functional and resilient team.

• Oversee invoice and expense processing and payment
• Oversee requests and queries to AP and ensure timely resolution
• Ensure compliance with firm policy and procedures
• Identify opportunities for process improvement, plan and execute process improvement initiatives
• Manage 1099 and sales & use tax reporting
• Setup vendors and proactively maintain the vendor database
• Ensure AP team addresses daily bank reconciliation open items
• Provide training and guidance for AP staff including daily direct supervision and long‑term growth and development of the team
• Maintain and create detailed procedures of AP tasks
• Support hiring, onboarding, performance feedback, and workload management for AP staff in partnership with functional leadership
• Participate as a team member on special projects and perform ad hoc analysis
• Proactively review and address aged AP, pending approvals, open bank reconciliation items, outstanding checks, and items on hold

Knowledge,

Skills and Abilities

• Demonstrated ability to organize and prioritize work for a team with a focus on meeting daily requirements and deadlines, with a high sense of urgency and accuracy.
• Knowledge of basic accounting principles and ability to track, organize, analyze and report financial data in a clear manner.
• Enthusiastic, results‑oriented, can‑do approach to manage volume, complexity, and unexpected challenges.
• Effective communication skills, both orally and in writing, with attorneys, staff, and vendors.
• Ability to represent the firm with honesty, integrity, and professionalism.
• Strong working knowledge of Microsoft Excel, including functions and pivot tables.
• Experience with sophisticated accounting software, 3E and Emburse Chrome River is a plus.

Education

The position requires a Bachelor’s Degree in Business, Accounting or Finance. Equivalent training and experience may substitute for education.

Experience

The position requires a minimum of three (3) years of supervisory accounts payable experience using enterprise‑level accounts payable software in a large, blue‑chip corporate environment or professional services firm.

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package, including healthcare, vision, dental, retirement, all‑purpose leave, and progressive options such as backup childcare, wellness programs, cultural events, and social activities. The pay range is $90,000–$113,000, with potential discretionary bonus. Salary may vary by location, market data, skills, experience, degrees, certifications, and other factors.

EOE m/f/d/v. Crowell & Moring LLP participates in the E‑Verify program.