Accounts Payable Coordinator

Contract, 3 months looking for a commitment to this

Hourly rate: target is $28-30/hr

Hybrid 3 days in/2 days home - Boston, MA

• 1+ years of Accounts Payable (ideal is 2+, could consider internships in experience)
• ERP system for AP processing
• Professional presentation and communication skills

• Elite or Aderant experience
• Chrome River software experience

The Accounts Payable Coordinator is responsible for executing day-to-day accounts payable functions and general accounting tasks in accordance with established policies and procedures. This role provides backup support to the Accounts Payable Travel and Expense Senior Lead, particularly in processing expense reports and other related tasks.

• Review vendor invoices for accuracy, appropriate coding, and compliance with approval protocols, with a primary focus on Canadian operations.
• Support the review and approval of employee expense reports for both Canadian and U.S. entities, ensuring adherence to company policies.
• Prepare and upload electronic payment files into the financial system, resolving any errors encountered during processing.
• Set up and maintain vendor profiles using the vendor portal; ensure data accuracy and completeness.
• Perform sanction checks during vendor onboarding to ensure compliance with internal controls.
• Monitor and analyze system data to identify and correct duplicate transactions; communicate and collaborate with relevant teams to prevent future errors.
• Investigate and resolve outstanding vendor payments, maintaining effective communication with both vendors and internal stakeholders.
• Manage the Accounts Payable team inbox, responding to inquiries from vendors, legal staff, and internal employees; escalating urgent matters as needed.
• Process and post wire payments, ensuring required documentation and approvals are secured before month-end deadlines.
• Participate in weekly check runs and manage special check processing requests as necessary.
• Cross-train with other AP team members to provide coverage during absences or peak periods.
• Organize and maintain accurate and up-to-date accounts payable records and documentation.
• Recommend process improvements and assist with the implementation of automation and system enhancements.
• Contribute to special projects and perform additional duties as assigned.