Assistant Accountant

Salary Range: $52,211 - $57,433 per year

FLSA Status:
Exempt

Schedule:

Full-time;
Monday - Friday; 8-hour shift scheduled between 8:00AM - 5:00PM

Homelessness is a public health, social and racial justice issue! Since 1984, St. Francis House has committed itself to healing the wounds of those impacted by an inequitable society and breaking down the barriers, including systemic racism that prevent all people from living lives of dignity.

We offer an extensive Benefits package! Up to 90% of individual insurance premiums paid for Harvard Pilgrim Health Care health insurance & Atlus dental insurance, 4 weeks of vacation and 13 holidays recognized per year, employer-paid life & disability insurance, a vested 403(b) retirement with 5% match, and much more.

The Assistant Accountant provides essential support to the Finance department by managing the full cycle of accounts payable, ensuring timely and accurate processing of company credit card transactions, and executing weekly check runs. This role is well-suited for a detail-oriented professional who thrives in a deadline-driven environment and is committed to accuracy and compliance in financial operations.

• Receive, review, and process vendor invoices, ensuring proper approval and coding to the correct general ledger accounts and cost centers.
• Maintain the AP subledger, reconcile vendor statements, and resolve discrepancies or disputes in a timely manner.
• Maintain electronic and physical vendor, payroll, and other files as needed.
• Process weekly check runs by selecting invoices due for payment in accordance with payment terms and cash flow priorities.
• Receive and process credit card receipts from cardholders across the organization.
• Review submitted receipts for completeness, appropriate business purpose, and compliance with the company credit card policy.
• Code and enter approved credit card transactions into the accounting system with accurate GL and department allocations.
• Reconcile corporate credit card statements to the general ledger each period and resolve outstanding items promptly.
• Flag and escalate policy exceptions or potential misuse.
• Deposit checks using check scanner on a regular basis.
• Assist with bank reconciliations and the monthly close process as needed.
• Contribute to process improvement initiatives to increase efficiency and strengthen internal controls.
• Perform other duties as assigned by Finance department management.
• Exhibit professionalism and demonstrate integrity by working with passion, commitment, and honesty, acting in the best interests of colleagues and guests.
• Approach work in a collaborating and caring manner interacting with insight, sincerity, and compassion.
• Recognize and respect diversity.
• Demonstrate initiative, flexibility, and openness to change.
• Keep current and proficient with necessary skills and knowledge; self-identify training and development needs relevant to work area and responsibilities.
• Promptly, in good faith, report any instances of suspected fraud, waste and abuse.
• Adhere to agency code of conduct.

• Excellent attention to detail with a sense of urgency for deadlines.
• Ability to maintain privacy and confidentiality.
• Proficient in Excel.
• Ability to maintain good working relationships with staff, vendors and other funders.
• Ability to meet communicated schedules and deadlines.
• Accuracy in daily work and other projects.
• Ability to work independently and in a team environment, collaborating and interacting with insight, sincerity and compassion.
• Ability to sort and organize information and data.
• Exhibit professionalism and demonstrate integrity by working with passion, commitment and honesty.
• Ability to maintain current in necessary skills and knowledge; self-identify training and development needs relevant to work and responsibilities.
• Demonstrate initiative, flexibility, and openness to change.
• Proficiency in English.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills with attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and delegate them appropriately.
• Proficient with Microsoft Office Suite or related software.

• Familiarity with 1099 reporting requirements.
• Understanding of GAAP fundamentals and basic internal control concepts.

• High School Diploma or equivalent or Accounting diploma with 2 years of accounting, bookkeeping or related experience.
• Associate’s degree in Accounting or related field with at least 1 year of experience.
• Bachelor’s degree in Accounting or related field with at least 6 months of related experience.

• Prolonged periods of sitting at a desk and working on a computer.
• Constantly operate computer and other office machinery, such as a calculator, copy machine, and computer printer.
• Constantly sitting, visual acuity, and computer use.
• Ability to bend, stoop, reach…