Billing Specialist

Client Overview

Our client is a professional services organization looking to add a Billing Specialist to their team. This is a strong opportunity for someone who enjoys billing operations, problem-solving, and helping maintain accurate, timely, and client‑compliant invoicing processes.

$60k – $70k

In this role as the Billing Specialist, you will serve as a key point of contact for billing‑related questions, respond to attorney and client inquiries, and assist with follow‑up on outstanding accounts receivable. The position requires strong attention to detail, clear communication skills, and the ability to balance independent work with regular collaboration across the firm.

• Manage the monthly proforma billing process from start to finish, including preparing, reviewing, editing, and finalizing proformas.
• Serve as the primary billing contact for attorneys and clients, responding to billing questions and resolving issues in a timely, professional manner.
• Review invoices for accuracy and ensure billing complies with client guidelines, internal policies, and firm standards.
• Submit invoices through electronic billing platforms and monitor submission status, rejections, and follow‑up items.
• Track and follow up on outstanding accounts receivable to support timely collections and cash flow.
• Partner closely with Attorneys, clients, and the Finance team to ensure accurate, timely, and client‑focused billing support.
• Maintain organized billing documentation, client guidelines, invoice records, and related backup materials.
• Identify billing discrepancies, research issues, and coordinate corrections to improve billing accuracy and efficiency.

• Minimum of 2 years of billing experience, ideally within a law firm or professional services environment.
• Strong ability to work independently, manage competing priorities, and meet recurring billing deadlines.
• Experience in submitting invoices through electronic billing platforms.
• Familiarity with client billing guidelines, billing procedures, and invoice compliance requirements.

• Elite 3E Billing Software experience is preferred.
• Client Billing experience in a law firm.

• High school diploma or equivalent is required.

• Medical, dental, and vision.
• 401(K).
• Life insurance.
• Health savings account.
• Flexible spending account.
• Competitive Salary.
• Paid time off.
• Employee discounts.
• A hybrid work environment is also provided after an introductory period.

As a woman‑owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position