Accounts Payable Administrator

Brennan Staffing Group Inc., established in 2021, is a trusted partner for solving staffing needs of some of the most prestigious companies in New England. Specializing in the placement of accounting, finance, human resources, and administrative professionals, Brennan Staffing Group Inc. connects highly qualified candidates with top-tier organizations across diverse industries, including high-tech, biotech, pharmaceuticals, healthcare, manufacturing, and more. With over 70 years of combined experience in the Boston area, we excel at matching candidates’ skill sets, experiences, and career goals with the specific needs of hiring managers.

Brennan Staffing Group Inc. is recognized for placing a wide range of professionals, from the C‑Suite to staff, on both temporary and permanent bases.

Accounts Payable Administrator

Location: North of Boston (Hybrid – 3 days in‑office)

Position Summary

We are seeking a detail‑oriented and highly organized Accounts Payable Administrator to join our finance team. This role is responsible for managing high‑volume invoice processing, maintaining strong vendor relationships, and ensuring accurate and timely payment execution. The ideal candidate thrives in a fast‑paced environment and is comfortable handling multiple priorities while maintaining accuracy.

Key Responsibilities

• Process a high volume of invoices daily, ensuring proper coding, approvals, and timely entry into the accounting system.
• Monitor and manage the Accounts Payable inbox, responding to vendor inquiries and internal requests promptly and professionally.
• Perform credit card reconciliations to ensure all transactions are accurately recorded and supported by appropriate documentation.
• Review and verify invoice details, discrepancies, and approvals before processing payments.
• Maintain vendor records, including W‑9s and payment terms, ensuring data accuracy and compliance.
• Assist with weekly check runs, electronic payments, and ACH processing.
• Investigate and resolve invoice and payment discrepancies, working cross‑functionally with internal departments.
• Support month‑end close processes, including accruals and account reconciliations.
• Ensure adherence to internal controls, policies, and audit requirements.
• Contribute to process improvements and efficiencies within the accounts payable function.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (not required).
• 2+ years of accounts payable experience, ideally in a high‑volume environment.
• Strong attention to detail and organizational skills.
• Experience managing a shared AP mailbox and vendor communications.
• Proficiency in credit card reconciliations and expense tracking.
• Familiarity with accounting systems and Microsoft Excel.
• Excellent communication skills and ability to work collaboratively across teams.
• Ability to prioritize workload and meet deadlines in a fast‑paced setting.
• Hybrid schedule: 3 days onsite North of Boston, and 2 days remote.
• Collaborative, team‑oriented finance department.