Coordinator, Global Payroll

This role follows a hybrid model, requiring in-office presence at least 2 days per week.

• Input international employee payroll data into Bain’s internal payroll system based on information provided by foreign office payroll teams, using appropriate exchange rates and tax withholding rates.
• Prepare and reconcile federal and state payroll tax deposits, quarterly and annual employer tax returns, and W-2 forms for international offices for management review.
• Support compliance with U.S. federal and state income tax, Social Security, and unemployment regulations, guided by internal policies and procedures.
• Research, draft, and prepare correspondence in response to inquiries and notices from the IRS and state taxing authorities.
• Use Excel-based models to calculate estimated U.S. tax rates for inbound and outbound employee transfers, and communicate results to international offices for tax withholding and gross-up calculations.
• Review non-cash fringe benefits provided to international employees, determine U.S. tax treatment, evaluate gross-up needs based on internal policy, and support accurate quarterly reporting and withholding.
• Prepare payroll journal entries related to tax deposits to support proper accounting and collection of employee with holdings and loans.
• Respond to international office employee payroll inquiries related to U.S. payroll issues, W-2 reporting details, and calculations.
• Maintain proper documentation and ensure transactions are processed in line with internal policies and procedures.
• Support additional duties and special projects as assigned, with regular check-ins and progress reviews by supervisors or senior leaders.

• Bachelor’s degree in a business‑related field.
• Strong organizational skills and attention to detail.
• Strong interpersonal and communication skills, with the ability to interact professionally with stakeholders at all levels.
• Ability to handle highly confidential information with discretion and professionalism.
• Knowledge of generally accepted accounting principles and accounting systems.
• Excellent Excel and systems capabilities.

• International payroll and/or tax experience.
• Knowledge of U.S. tax rules and regulations, including fringe benefit reporting, hypothetical tax calculations, and U.S. individual tax rules.
• Knowledge of payroll rules and regulations in an automated processing environment involving multiple entities.

Compensation for this role includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution based on years of service and Bain’s best‑in‑class benefits package.

• In Massachusetts, the good‑faith, reasonable annualized full‑time salary range for this role is between $55,750 – $67,000.
• Annual discretionary performance bonus.
• Possible eligibility for other elements of discretionary compensation; 4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date.

• Generous paid time off, including parental leave, sick leave, and paid holidays.
• Fully vested 401(k) company contribution.
• Paid life and long‑term disability insurance.
• Annual fitness reimbursements.
• Bain pays 100% individual employee premiums for medical, dental, and vision programs.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.