Accounts Payable and Payroll Accountant

• Payroll accounting ( journal entries, reconciliations)
• Understanding of debits and credits
• Excel
• Ability to work within a team

• Inventory experience
• Non profit
• Blackbaud Financial Edge or other ERP system
• Work Place system (purchasing)
• BS in Accounting or related

The Accounts Payable & Payroll Accountant manages the organization’s disbursement functions, including vendor payments and employee payroll. The role ensures accurate, timely processing of accounts payable and payroll transactions, maintains compliance with applicable federal and Massachusetts laws, and supports financial reporting and audits. Success in this position requires strong attention to detail, proficiency with financial systems, and effective communication with internal departments and external vendors.

• Process the full accounts payable cycle, including vendor setup, invoice review and coding, approval routing, and weekly check and ACH runs.
• Maintain accurate vendor records and ensure compliance with IRS Form W-9 collection and annual 1099 reporting requirements.
• Review expense accounts for completeness and determine month-end accrual requirements.

• Maintain payroll data integrity and collaborate with Human Resources to ensure accuracy and provide backup for processing payroll.
• Ensure payroll compliance with federal, Massachusetts, and local tax and wage-and-hour regulations, including timely tax filings (e.g., Forms 941).
• Prepare and reconcile payroll-related journal entries and liability accounts, and support quarter- and year-end payroll reporting.

• Prepare journal entries and perform general ledger account analysis and reconciliations as part of the monthly close.
• Assist with the administration, maintenance, and troubleshooting of the organization’s financial systems.
• Maintain accounting records for inventory transactions, ensuring the accuracy and completeness of activity recorded in the financial system.
• Perform monthly reconciliations between the inventory management system and the general ledger, investigating and resolving discrepancies promptly.
• Review inventory adjustments, transfers, and write-offs to confirm proper accounting treatment and supporting documentation.
• Partner with the Inventory Management Manager on physical and cycle counts and variance investigations, and prepare related journal entries and analyses for the monthly and year-end close.

• Prepare audit schedules, supporting documentation, and other materials required for internal and external audits.
• Support the development of internal controls and participate in process-improvement initiatives that enhance the efficiency and accuracy of financial operations.