Billing Coordinator

Job Description

The fashion division of a prominent talent agency is looking for a Billing Coordinator to support a fast-paced, high-volume fashion talent business. This role is more billing-focused than collections and will be responsible for managing a high volume of invoices for approximately seven talent managers, ensuring timely and accurate billing based on deal memos and job activity. The Billing Coordinator will work closely with agents, managers, artists, and finance teams to prioritize billing activity, audit job information, generate invoices, resolve discrepancies, assist with collections, support talent onboarding, and contribute to month-end accounting processes.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 3–5 years of billing, invoicing, AR, or finance operations experience

• Able to work onsite in West Hollywood 4x a week

• Experience managing a high volume of invoices in a fast-paced environment

• Strong ability to prioritize competing requests and meet deadlines

• Proficiency in Excel for reporting and reconciliation activities

• Experience working closely with business stakeholders, managers, or client-facing teams

• Strong attention to detail and organizational skills

• Excellent written and verbal communication skills

• Comfortable learning and working within CRM/accounting systems (SAP preferred but not required) - Bachelor s degree in Accounting, Finance, Business, or related field preferred

• Interest in fashion, entertainment, or talent representation industry a plus