Staff Accountant- Special Projects in Boston, Massachusetts

Staff Accountant, Special Projects

Jobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life, our goal is to align education, workforce, and employment changemakers toward a shared North Star:
By 2033, 75 million people facing systemic barriers to advancement will work in quality jobs.

To achieve that goal, we design solutions, scale best practices, influence policy and action, and invest in innovation. With a staff of more than 200 people across the country working remotely and in offices in Boston (headquarters), Washington, DC, and Oakland, California, we operate at the national, state, and local levels, forging deep partnerships with employers, investors, entrepreneurs, policymakers, and education and workforce development providers to break down barriers and reimagine whats possible.

Were on a path of ongoing growth and expanding impact. We have an operating budget of $70 million, and were funded by dozens of leading government agencies, foundations, and corporations. Learn more about JFF and join us as we build a future that works for everyone.

JFF is a fair chance employer and in alignment to our North Star, we hire based on qualifications, and experience, and we are committed to fair opportunity for all qualified candidates including those without a 4-year degree or formally incarnated individuals.

The Staff Accountant, Special Projects is responsible for processing special project invoices and supporting compliant, timely accounts payable operations for Jobs for the Future (JFF). This role partners across program, grant, and accounting teams to manage vendor payments, maintain strong documentation, and support grant-related financial processes.

Accounts Payable and Invoice Processing

• Review vendor invoices to ensure compliance with grant terms and internal requirements.
• Enter invoices into Net Suite and confirm that complete supporting documentation is attached.
• Process adequately documented accounts payable invoices in accordance with JFF policies and established timelines.
• Process weekly check runs to support timely vendor payments.
• Resolve payment issues and respond to vendor inquiries as needed.
• Monitor the accounts payable email inbox and respond to questions from JFF staff and vendors.
• Work within vendor portals to submit online payments and ensure timely recording in the accounting system.
• Process journal entries in Net Suite as needed, including entries related to online payments.

Vendor and Contract Management

• Maintain current vendor information on file, including W-9 documentation and ACH payment details.
• Build and manage strong relationships with internal staff and external vendors to provide excellent customer service.
• Update vendor contract information and track remaining payments against approved agreements.
• Process Forms 1099 for all eligible vendors.

Cross-Functional and Grant Support

• Partner with program staff and the Grant Management team to obtain invoice approvals for payment.
• Coordinate information sharing between JFF and the Prime organization, including regular payment reporting.
• Collaborate with the Director of AP & AR to support cash requests from Prime and drawdowns from the payment management system with appropriate reviews and approvals.
• Partner with Contracts and Grant Stewards teams to ensure procurement policies are followed.

The qualifications listed within the job description are intended as a guide and we do not expect candidates to bring all experiences and skills listed. Research supports that self-selecting out of potential professional opportunities is particularly common among individuals with identities that are marginalized in professional spaces. So, if you believe that you can meet the overall expectations of the position, we encourage you to apply so that we have an opportunity to learn more about you and the unique strengths you would bring to the work.

• You bring 3 to 5 years of relevant accounts payable experience in a fast-paced organization.
• Experience working on federal grants.
• You are…