Accounting Support (Hybrid: 2 Days On-Site

Accounting Support (Hybrid: 2 Days On-Site)

Job Title:
Accounting Support

Type: 1.5-Month Contract / Part-Time (5 Weeks)

Job Summary

We are seeking an Accounting Support Specialist for a 5-week temporary part-time engagement. They will provides core support to the Finance division across Accounts Payable processing and Payroll/Benefits reconciliations. They must have a solid grounding in basic accounting, strong spreadsheet proficiency in Microsoft Excel, and hands-on document management skills using Adobe.

Key Responsibilities

• Update and maintain accounts payable records, vendor files, and voucher logs within the Seamless accounting system.
• Assemble, review, and organize accounts payable vouchers to prepare them for routine payment processing.
• Update and maintain American Express reconciliation worksheets and expense logs in Microsoft Excel.
• Assist finance staff in retrieving Homeland Security vouchers paid by EOPSS and compile supporting documentation for reimbursement requests.
• File AP vouchers and assist in archiving FY25 Finance Department physical and electronic files according to record retention schedules.
• Update financial spreadsheets to reconcile gross payroll outputs against detailed labor cost reports.
• Update, reconcile, and maintain MBTA billing records and associated departmental tracking spreadsheets.
• Update monthly and quarterly benefits billing spreadsheets alongside supporting documentation to ensure accurate ledger entries.
• Maintain and update short-term disability reconciliation spreadsheets to verify active claims and payout balances.
• Utilize Adobe software to format, merge, compress, and organize electronic payroll, benefits, and AP records.
• Execute routine accounts payable, general ledger support, and office administrative tasks as assigned by finance leadership.
• Organize historical AP and payroll documentation to support internal finance reviews and year-end audit readiness.

Required Skills & Experience

• Direct hands-on proficiency with Adobe (PDF management/formatting) is required.
• Basic accounting knowledge with practical experience handling Accounts Payable, Accounts Receivable, or general finance administration (1+ year desired).
• Solid skills in Microsoft Excel for maintaining, updating, and auditing reconciliation spreadsheets.
• Meticulous organizational skills to manage voucher logs, payroll records, and financial archiving accurately under a part-time schedule.

Equal Opportunity Employer, including disabled and veterans.