Accounts Payable and Accounts Receivable Specialist

Who We Are:

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is Massachusetts’ premier conservation and preservation organization. The Trustees’ preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts.

Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households.

We encourage you to learn more about The Trustees on our website, www.thetrustees.org.

Salary Range:$70,200 - $78,000

Hours per week:40

Job Classification:

Full-Time,Exempt

Job Type:Hybrid, 1-2 days a week

Location:

Boston Office, Boston, MA

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will manage the complete lifecycle of the Trustees’outgoing vendor payments and incoming client revenues.

The AP/AR Specialistplaysan instrumental role in the company’s financial stability by safeguarding liquidity,maintainingaccurateaccounting records, and fostering positive relationships with vendors and clients

A valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable(AP) and accounts receivable(AR), requiring a detail-oriented individual proficient in financial systems to process transactions andmaintainaccuraterecords

• AP Duties
  • Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform,Mineral Tree
  • Communicatewithvendors and colleagues to resolve discrepancies with invoices and/or invoice coding
  • Review incoming paper invoices and route to the appropriate approverin
    
    Mineral Tree
  • Schedule and execute vendor payments, ensuringtimelyprocessing
  • Manage vendor information and ensure compliance documentation is current
  • Ad hoc vendor and payment analysis, journal entry submission,and other projects as directed by Supervisor
• AR Duties
  • Administer cloud-based AR Platform, BILL
  • Createand sendaccuratecustomer invoicesBILLandthe general ledger, Net Suite
  • Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger
  • Apply customer payments and resolve discrepancies
  • Handle collections by monitoring aging reports and contacting customers about overdue payment
  • Deposit all checks received by the organization
• Reporting and Reconciliation
  • Reconcile third-partyAP and ARsystemswith the general ledgerand resolving discrepancies
  • Support month-end closing activities and reporting
  • Maintain records andassistwith financial audits

This is afull-time, exempt position (40hours/week) reporting directly tothe

Assistant Controller.

• A minimum of4-6years of professional experience in transaction processing

• Associate'sdegree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management

• Digital literacy andproficiencyin MS Office Suite,specifically MS Excel

• A proven ability to manage external service providers and their platforms

• Strong communication and customer service skills, analytical abilities, and attention to detail

• Abilityto foster positive, professional,and productive working relationships with colleagues, clients, and vendors

• Willingnesstolearnanddevelopnewskills

• Ability to transit to the Boston office to perform in-persontaskson an…