Accounts Payable Administrator

Henley, a modern American brasserie in the Kimpton Aertson Hotel, is seeking an Accounts Payable Administrator to oversee invoice processing, vendor payments, and AP records. In this on-site role, you'll code and enter invoices, reconcile statements, support month-end close, and maintain accurate, organized files. You'll work closely with our leadership team to resolve discrepancies, uphold internal controls, and support audits. Join a collaborative, high-energy restaurant environment that values precision, professionalism, and Southern hospitality.

Responsibilities

• Process and code vendor invoices accurately and in a timely manner
• Reconcile statements, resolve discrepancies, and maintain AP records
• Prepare weekly payment runs and ensure proper approvals
• Assist with month-end close and general ledger support
• Communicate with vendors and internal teams to resolve payment issues
• Maintain compliance with company policies and internal controls
• Support audits by providing AP documentation and reports
• Identify opportunities to improve AP processes and efficiency

Required Skills

• Accounts payable processing
• Invoice coding and data entry
• Vendor management
• Reconciliation (statements and AP subledger)
• Basic GAAP knowledge
• Excel and spreadsheet skills
• Accounting software (e.g., Quick Books, restaurant POS/back office)
• Attention to detail and accuracy
• Time management in high-volume environment
• Communication with vendors and internal teams