Payroll Specialist

Description

KTA is seeking a Payroll Specialist to join our corporate team in a hybrid role based in Boston, MA or Virginia
. This position is responsible for supporting accurate and timely payroll processing while ensuring compliance with company policies and regulations. The salary range for this role is $70,000-$75,000 annually, with a competitive benefits package that includes 401(k) company match. Occasional travel is required.

• Perform payroll processes according to daily check lists.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Review payroll prior to transmission and reconcile to system generated reports.
• Understanding of taxation and employer paid benefits.
• Process special payments and allowances, benefits deduction adjustments, union dues deductions and payments.
• Process accurate and timely biweekly, quarterly, and year-end reporting when necessary
• Develop ad hoc financial and operational reporting as needed.
• Prepare off-cycle payments via instant check or pay card.
• Respond to payroll inquires.
• Maintain accurate records and prepare reports.
• Resolve issues and answer payroll-related questions.
• Collaborate with other divisions/unions daily.
• Upload 401k contributions to plan administrator post-payroll processing.
• Process union payments and reporting weekly/monthly.

• Ability to communicate effectively and maintain the highest level of company
• Manage payroll partnerships and provide support as the main point of contact for assigned locations.
• Hold biweekly meetings and direct working sessions with assigned locations (local HR) on past and future matters, proactively communicating deadlines leading up to payroll processing.
• Run reports to verify payroll totals against time and attendance totals for accuracy.
• Review payroll data, analyze and evaluate pay records to ensure compliance with policies and procedures ensuring timely and accurate payrolls for all employees.
• Responsible for creating final payroll reports for each location post-payroll processing.
• Prepares special reports for management, subpoena of records, and audits.
• Maintains payroll and related records for audit and control purposes.
• Coordinate with local unions on union dues withholding and reporting of payments.
• Resolves payroll discrepancies received from location in a timely manner.
• Prepares final pay for terminated employees per local and CBA requirements.
• Provides payroll information by answering questions from locations.
• Maintains payroll processes by following policies and procedures, reporting needed changes for increased efficiency.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Other duties as assigned.

• Work independently under the direction of Payroll Manager, collaborating with other Payroll Specialists within the Payroll Team.
• Cross train to provide back up and support to other Payroll Specialists, and in some cases, Payroll Manager within the Payroll Team.
• Complete biweekly payroll processing in a timely manner and in accordance with CBA – collective bargaining agreements, policies, and
• Develop systems to process payroll efficiently, using daily check lists.
• Ensure compliance with applicable laws and payroll tax
• High level of expected collaboration with Local Human Resources, Local Payroll (designee), Corporate Time & Attendance, Finance, Benefits, and HRIS.
• Maintain accurate records and prepare
• Resolve issues and answer payroll-related
• Provide post-payroll analysis for key performance indicators.

• Reporting and audit of biweekly pre-check audit reports.
• Preparation of final payroll output reports for location.
• Ad hoc requests.

The physical…