Executive Administrative Associate

Executive Administrative Associate

The Executive Administrative Associate provides high-level, confidential administrative and technical support to the Chief Advancement Officer (CAO) and the Chief Human Resources & Administration Officer (CHRAO). This role is critical to the smooth operation of executive leadership, supporting complex scheduling, board engagement, communications, and document management in a fast-paced, hybrid work environment. The ideal candidate is highly organized, proactive, detail-oriented, and committed to GBFB’s mission to End Hunger Here.

• Manage complex executive calendars and travel, including prioritization and conflict resolution
• Coordinate communications and workflow with board members, donors, volunteers, vendors, and internal partners
• Maintain executive files (electronic and paper) and manage confidential documents
• Prepare letters, agendas, minutes, memos, and other executive correspondence
• Support board and committee meetings, including materials preparation, presentations, attendance, and minute‑taking
• Create high‑quality presentations for board, fundraising, and internal meetings
• Coordinate meeting logistics, including catering, room setup, and materials
• Manage light administrative functions such as expense reports, invoices, meeting registration, and travel planning
• Greet and support visitors, including board members, donors, and external partners
• Collaborate with other Executive Administrative Associates and provide backup support as needed
• Attend early morning or evening meetings as required
• Perform additional duties as assigned in support of organizational goals

• 3–5 years of experience supporting senior‑level executives
• Exceptional organizational, multitasking, and prioritization skills
• Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
• Experience with Salesforce, ADP, Net Suite, Zoom, and similar workplace platforms preferred
• Strong written, verbal, and interpersonal communication skills
• Proven ability to manage confidential information and meet deadlines under pressure
• Excellent attention to detail and customer service skills
• Ability to work independently and collaboratively in a team environment
• Willingness to travel locally on occasion
• Must reside in Massachusetts, Rhode Island, or New Hampshire
• Commitment to GBFB’s mission to End Hunger Here

• Competitive hourly compensation
• Hybrid work schedule in accordance with GBFB policy
• Comprehensive benefits package, including medical, dental, and vision insurance
• Generous paid time off and holidays
• Retirement savings plan with employer contribution
• Opportunities for professional development and growth
• Meaningful work supporting a mission‑driven organization committed to ending hunger

To be considered for the Executive Administrative Associate position, please submit your resume and cover letter online through our careers portal. In your cover letter, highlight your relevant experience and why you are passionate about supporting GBFB’s mission to end hunger.

The Greater Boston Food Bank is an equal opportunity employer. We welcome candidates from all backgrounds to apply and join us in our mission to End Hunger Here.

The Greater Boston Food Bank (GBFB) is a nonprofit organization dedicated to ending hunger in Eastern Massachusetts. We work with a network of community partners to distribute nutritious food to individuals and families in need, while also advancing long‑term solutions to food insecurity. Driven by a commitment to equity, collaboration, and community impact, GBFB strives to create a hunger‑free region where everyone has access to the resources they need to thrive.