Administrative Assistant

Overview

Organization

Description:

Cruz Companies is a long-standing, third generation, 100% minority-owned company in the Northeast. Founded in 1948, we develop and construct landmarks, residential, and commercial projects, and provide quality residential housing management services in the Greater Boston & New Bedford areas. We work with agencies including Massachusetts Housing Finance Agency (MHFA), Boston Housing Authority (BHA), Boston Metro Housing, Department of Housing and Urban Development (HUD), and private owners.

We have Cruz C.A.R.E.S. initiatives that support scholarships, enrichment programs, and outdoor community activities. We strive to elevate the communities where we work.

Job Type
:
Full-time

Description

Organization

Description:

We are Cruz Companies, one of the oldest and largest, third generation, 100% minority-owned companies in the Northeast, we blend modern practices with traditional values of quality and integrity. Founded in 1948, we develop and construct landmarks, residential, and commercial projects. We do provide quality residential housing management services in the Greater Boston & New Bedford areas. Agencies we serve or work with include but are not limited to Massachusetts Housing Finance Agency (MHFA), Boston Housing Authority (BHA), Boston Metro Housing, Department of Housing and Urban Development (HUD), and private owners.

We’ve also established Cruz C.A.R.E.S., giving back to our communities through scholarships, enrichment programs, and fun outdoor adventures. We are pioneers in progress and strive to elevate the communities where we work.

Position
:
Administrative Assistant

Overview
:
Cruz Management Company Inc is seeking an Administrative Assistant who is a qualified professional and will be responsible for handling daily office operations, supporting the office team, and maintaining organized workflows. This role covers a wide range of administrative responsibilities to keep daily operations organized and efficient.

• Office Operations:
  Welcome visitors and provide general office assistance; assist with project coordination and task completion; maintain a clean and organized workspace; provide information by answering questions and requests; ensure operation of equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques; maintain supplies inventory by checking stock, anticipating needs, placing and expediting orders; run errands such as picking up supplies.
• Scheduling and Coordination:
  Manage calendars, schedule appointments, coordinate meetings and training sessions, plan company events, and coordinate social activities including catering and venue booking; coordinate meetings, send invites and agendas, set up audio/video equipment; arrange travel and accommodation if needed.
• Communication:
  Answer phones, take messages, direct calls; handle incoming and outgoing mail and faxes; manage company emails and direct to appropriate departments; sort mail and faxes daily.
• Staff Support:
  Assist in filing for the Property Management Team during busy periods (e.g., inspections and audits); organize and store documents physically and digitally; typing, copying, scanning, and binding documents; perform basic bookkeeping tasks including receiving, scanning, and posting residents’ rental checks in Yardi; support the team with organization and communication; perform other related duties as required.

• College/High School diploma and/or equivalent professional experience.
• Bilingual in English and Spanish preferred.
• Excellent organizational and time management skills; ability to handle multiple concurrent assignments.
• Computer skills:
  Proficiency in Microsoft Office (Excel, Word).
• Strong written and verbal communication skills; customer service skills; professionalism; strong organizational skills; problem solving; attention to detail.
• Establish, maintain, and foster positive working relationships with colleagues.

The facility is committed to the principle of Equal Employment Opportunity for all employees and applicants.…