Office Administrator

Description

This position assists in the management of our Boston office and supports the Chief Operating Officer and Office Managers with office and facilities-based activities.

• Maintain a well-stocked and orderly office environment (kitchens, copy rooms, etc.)
• Manage office supplies by checking inventory levels, placing and expediting orders, verifying receipt, and stocking items as needed
• Place regular inventory checks for kitchen and special requests to anticipate needs
• Manage the conference room calendar by scheduling meetings and conference calls in collaboration with the Robin application
• Screen, field, and prioritize inbound communication via telephone, mail, and email
• Process incoming and outgoing mail and handle all interactions with Fed Ex, USPS, UPS, etc.
• Support administrative staff in planning and executing office events, volunteering events, and other employee engagement events for the Boston office
• Handle general office duties and special projects as needed (legal, HR, accounting support)
• Manage office team lunch orders for the Boston office
• Assist in onboarding new hires
• Interface with building management to handle repairs, visitor registration, and new employee setup

• 1-3 years experience in a professional office environment
• High sense of urgency
• Strong ability to manage competing priorities and work independently on a wide range of issues and projects while delivering quality work
• Strong interpersonal and communication skills with a high degree of professionalism
• Ability to collaborate cross-functionally across the organization with executives and team members
• Ability to research information, solve problems independently, and coordinate projects
• Continuous learner who is open to feedback
• Self-starter who works independently and is ambitious
• High proficiency in electronic communications and Microsoft Word, Outlook, and Excel
• Flexibility to work quickly and accurately while exuding positivity
• Ability to build rapport and trust in a collaborative, transparent work environment