Executive Assistant - Technology & Finance

Overview

Executive Assistant - Technology & Finance

About Suffolk:
Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk - America’s Contractor - is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors.

Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of "Top CM-at-Risk Contractors." For more information, visit  and follow Suffolk on Facebook, Twitter, Linked In, You Tube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That is why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.

For more information, clickhere.

The Role:

We’re seeking an Executive Assistant to support Boston-based executives across our corporate functions. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The candidate must be highly organized and professional, with experience interacting with senior executives and high net worth individuals, and able to carry out duties independently.

The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.

This is predominantly in-office role.

EA Responsibilities:

• Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
• Perform duties of a highly confidential nature
• Schedule Executive travel arrangements
• Maintain Executive calendar; coordinate appointments, events and meetings
• Maintain Executive email
• Compose correspondence, reports, forms, and other documents independently
• Develop and maintain computerized spreadsheets and databases to enter information and generate reports
• Communicate effectively with others individually as well as in small and large groups
• Organize and plan work to meet deadlines
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
• Coordinate and attend management meetings, responsible for distribution of…