Project Operations Specialist

Responsibilities

• Maintain accurate and up-to-date project records across internal systems
• Monitor employee time entries and follow up on missing or incomplete submissions to support accurate project tracking and cost allocation
• Manage and organize project documentation to ensure files are complete, current, and properly stored
• Verify that projects include all required documentation and accurate financial information
• Assist with project closeout activities by ensuring all required steps and documentation are completed
• Set up and maintain billing milestones and financial details for new and existing projects
• Prepare and process project invoices on a regular basis, ensuring accuracy and timeliness
• Review and approve project expenses to ensure compliance with company policies and guidelines
• Perform regular reviews of project and financial data to ensure accuracy and resolve discrepancies
• Support internal reporting needs related to project performance, billing status, and financial outcomes

• Basic understanding of project financials, including invoicing and expense tracking
• Strong attention to detail with a focus on maintaining accurate data
• Excellent organizational skills with the ability to manage time effectively
• Proficient in Microsoft Excel and common business software tools
• Able to work independently while handling multiple tasks or deadlines

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note:

Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

By clicking “Apply Today” you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.