Administrative Assistant

Position: Administrative Assistant I
Description:
Coordinate and support departmental events including Graduation Dinner, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics

Manage student onboarding processes including Kit Distribution, CAGS Orientation/Research Orientation

Manage faculty on-boarding with Faculty Packets and faculty reviews

Assist with academic functions such as Mock Boards, Course Scheduling, Registrar-related duties, and SLC Scheduling

Maintain departmental calendars and scheduling, including Room Requests and meeting coordination for Faculty, Academic Affairs, and ISSO

Track and approve Time Off requests for faculty

Support accreditation and compliance initiatives including CODA preparation and documentation

Facilitate the resident applicant interview process

Coordinate Resident Travel arrangements and hotel accommodations (including faculty hotel logistics)

Manage procurement and inventory functions such as ordering office supplies, research supplies, scrub ordering, and name plates through university procurement systems

Oversee student administrative processes including SSN documentation handling, and VA Scholarship coordination

Prepare and distribute Dashboards and departmental reports

Assist faculty with drafting and processing Letters of Recommendation (LORs)

Provide general administrative support including communication coordination, and meeting attendance as required

Additional tasks as requested

100% On-site Enable Skills-Based Hiring No Does the position allow for the worker to be virtual/remote? No Hours per Day 8 Hours per Week 40 Total Hours 960.00