Administrative Assistant

3654 Administrative Assistant, Boston, MA, 6-month Contract

Sigma Inc. is currently looking for an Administrative Assistant to work on-site with our team located in Boston, MA. Must be on-site.

• Coordinate and support departmental events including Graduation Dinner, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics
• Manage student onboarding processes including Kit Distribution, CAGS Orientation/Research Orientation
• Manage faculty onboarding with Faculty Packets and faculty reviews
• Assist with academic functions such as Mock Boards, Course Scheduling, Registrar-related duties, and SLC Scheduling
• Maintain departmental calendars and scheduling, including Room Requests and meeting coordination for Faculty, Academic Affairs, and ISSO
• Track and approve Time Off requests for faculty
• Support accreditation and compliance initiatives including CODA preparation and documentation
• Facilitate the resident applicant interview process
• Coordinate Resident Travel arrangements and hotel accommodations (including faculty hotel logistics)
• Manage procurement and inventory functions such as ordering office supplies, research supplies, scrub ordering, and name plates through university procurement systems
• Oversee student administrative processes including SSN documentation handling, and VA Scholarship coordination
• Prepare and distribute Dashboards and departmental reports
• Assist faculty with drafting and processing Letters of Recommendation (LORs)
• Provide general administrative support including communication coordination, and meeting attendance as required
• Additional tasks as requested