Administrative Assistant

Description

We are Cruz Companies, one of the oldest and largest, third generation, 100% minority-owned companies in the Northeast, we blend modern practices with traditional values of quality and integrity. Founded in 1948, we develop and construct landmarks, residential, and commercial projects. We’ve also established Cruz C.A.R.E.S., giving back to our communities through scholarships, enrichment programs, and fun outdoor adventures. We are pioneers in progress and strive to elevate the communities where we work.

Cruz Companies seeks a highly professional, detail-oriented, and flexible Front Desk / Administrative Coordinator to support our Construction and Development teams. This key role serves as the first point of contact for visitors, clients, investors, vendors, subcontractors, City and State agency representatives, and community leaders, helping to create a welcoming, polished, and professional experience for everyone who walks through our doors.

The ideal candidate thrives in a dynamic, fast-paced environment, demonstrates strong communication and organizational skills, and adapts quickly to shifting priorities. This role is perfect for someone who enjoys being at the center of daily operations, interacting with a diverse range of stakeholders, and takes pride in keeping office operations running smoothly and efficiently.

• Greet visitors, vendors, subcontractors, investors and external partners in a courteous and professional manner.
• Answer, screen, and direct incoming calls and general inquiries.
• Oversee incoming and outgoing mail, deliveries, and courier services.
• Maintain the lobby, common areas, and overall office environment to corporate standards.
• Monitor and manage the company’s general info email inbox.

• Provide administrative support to senior leadership, development project managers and construction project managers.
• Prepare, organize, and maintain construction and real estate documentation, including contracts, permits, insurance certificates, and due diligence materials.
• Coordinate catering orders, meeting setup, and event logistics as needed.

• Provide basic outlook calendar support as needed.
• Manage and maintain office supply inventory.
• Assist with routine office coordination tasks to support smooth daily operations.

• 5+ years of administrative or front desk experience in a professional office environment; experience in construction and development, is strongly preferred.
• Strong verbal and written communication skills with the ability to interact professionally at all organizational levels.
• Exceptional organizational skills and attention to detail, with the flexibility and adaptability to manage multiple priorities in a fast-moving environment.
• Professionalism and discretion when handling sensitive or confidential information.
• Strong customer service abilities and a positive, proactive, team-oriented mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and virtual meeting platforms including Microsoft Teams, Zoom, Google Meet, Webex, and Go To Meeting ; familiarity with Procore or other real estate–related platforms is a plus.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.

The facility is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy to ensure that both current and prospective employees are provided equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in accordance with local, state, and federal laws.

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

• Hourly Range: $20 – $26 per hour, commensurate with experience and qualifications.

• 100% company-paid health insurance (coverage begins on the first day of employment)
• Dental insurance (company-paid)
• Basic life insurance (company-paid)
• 401(k) plan eligibility after 90 days of employment
• Paid Time Off (PTO) accrues starting on your first day
• Sick time accrues starting on your first day
• Additional voluntary benefits may be available on an employee-paid basis