Administrative Coordinator

Administrative Coordinator

External  # NEU

Boston, MA- ONSITE

6 month W2 contract (with potential to extend or transition to perm)

Pay rate: $20-25/hr - Depending on Education and Experience

Shift: Mon-Fri 8am to 5pm (1 hour lunch)

The Administrative Coordinator provides administrative and project management support to key members of the college senior leadership team and manages and oversees the daily operations of the Office of the Dean under the direction of the Dean’s Executive Assistant. The Administrative Coordinator provides exceptional customer service, organization, operational support to the office and other key staff, and assists with scheduling and coordinating internal and external meetings, events and activities that pertain to the mission of the college.

We are seeking a dynamic and effective team player with a can-do attitude who can manage complex schedules and competing priorities, while contributing to the overall effectiveness and success of the office. This includes assisting in mobilizing, tracking and completing key projects, monitoring the work of college’s standing and ad hoc committees, and providing background data and documents as needed.

• Provides high-level administrative support to the college dean’s senior leadership team, specifically the Sr. Associate Dean for Administration & Finance and the Sr. Associate Dean for Faculty Affairs, Diversity, Equity and Inclusion, as well as the Associate Dean for Research and Innovations and the Assistant Deans working directly with the Associate Deans, as needed.
• Manages a high volume of inquiries/requests for the Associate and Assistant Deans that require timely execution while prioritizing scheduling demands and facilitating information flow.
• Uses judgement and diplomacy to prioritize and efficiently schedule meetings with key contacts across the college and university.
• Attends meetings as needed; take minutes and assists with action items and follow-up.
• Gathers, organizes, and assists with the management of confidential and sensitive information across the areas of administration, clinal and interprofessional education, finance, faculty & staff affairs, research & innovation, and human resources.
• Assists with creating/inputting/updating information in databases, SharePoint and other college systems.
• Screens, sorts, and distributes office mail; assists with office correspondence, and monitors Dean’s Office general email inbox and responds/triages inquiries.

• Manages and oversees the review, submission and processing of all college-related legal contracts and agreements under the direction of the Associate Dean for Administration & Finance and in coordination with the university Office of the General Counsel.
• Manages and updates SharePoint, listservs and other college-wide documents/information for the Dean’s Office and Associate/Assistant Deans.
• Assists with other special projects as assigned by the Associate Deans.
• Assists with development and marketing-related initiatives and projects in collaboration with other Dean’s Office staff.
• Assists with other college-specific and university-wide special projects as needed.

• Handles reception desk and duties with professionalism and poise, including overseeing university work study students (including supervision and task delegation in collaborations with Dean’s Executive Assistant and the Assistant Dean for Administration & Finance), who may be assisting with reception duties and specific tasks in the Dean’s Office.
• Hires, trains, and supervises student workers; delegates and reviews projects assigned; coordinates weekly work schedule; reviews time sheets.li>
• Responds and directs phone calls and requests for information; researches and responds to inquiries from NU community and general public. Greets office visitors and serves as first point of contact for all visitors and guests, including NU faculty, staff and students, prospective students and their families, and all other external and internal constituents.
• Oversees purchasing of supplies for the Dean’s Office and…