Faculty Administrative Assistant

Overview

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Business School, located on a 40-acre campus in Boston, was founded in 1908 as part of Harvard University. It is among the world's most trusted sources of management education and thought leadership. For more than a century, the School's faculty has combined a passion for teaching with rigorous research conducted alongside practitioners at world-leading organizations to educate leaders who make a difference in the world.

Through a dynamic ecosystem of research, learning, and entrepreneurship that includes MBA, Doctoral, Executive Education, and Online programs, as well as numerous initiatives, centers, institutes, and labs, Harvard Business School fosters bold new ideas and collaborative learning networks that shape the future of business.

We are actively hiring for multiple Faculty Administrative Assistant roles under this posting. Apply today!

• Impact-driven role, supporting faculty who are educating leaders who make a difference in the world
• Hybrid, 3 days per week onsite role on our Boston based campus
• $31.86 - $34.61 per hour (commensurate with experience), 35 hours per week, overtime eligible role
• Rich benefits options including, medical, dental, and vision insurance as well as tuition reimbursement
• Robust paid time off: 3 weeks of vacation, 12 sick days per year, 3 personal days, plus 12.5 paid holidays
• 5% annual employer contribution to 403b retirement account
• Save on commuting:
  Harvard covers 60% of the cost for MBTA monthly bus, subway, commuter rail, and commuter boat passes

As the professors’ administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's mission to educate leaders who make a difference in the world. Reporting to a Manager of Unit and Faculty Support, the Faculty Administrative Assistant supports faculty with complex administrative duties related to their teaching, research, and other responsibilities. The Faculty Administrative Assistant will act as a seamless extension of the faculty they support and will work closely with other Faculty Administrative Assistants across ten academic units, as well as with their manager.

Faculty Administrative Assistants also work with and assist peers on activities that support teaching, research, finance, and other departments.

• Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments
• Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirements
• Supports faculty when they are teaching and with course platform; assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class; coordinating arrangements for class visitors, etc.
• Manages and coordinates extremely active, complex calendars; scheduling appointments, meetings, and events
• Performs basic online research; retrieves books, articles, and other information
• Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files
• Composes, prepares, and edits professional correspondence that is sometimes confidential
• Builds strong relationships with stakeholders, including faculty, staff, and external partners
• Coordinates complex travel arrangements, itineraries, and travel visas
• Prepares, tracks, and processes expense reimbursements in a timely and accurate manner
• Performs office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty’s behalf
• May manage the administrative process for faculty and doctoral…