Receptionist, Administrative​/Clerical

Receptionist - Boston, MA (Onsite)

Hours:

M-F 8-5

Assignment Duration: 3/13/26

Potential to convert to FTE:
Yes

Coverage, looking for perm, etc. Is it open on the full-time side? Covering an opening.

Right downtown – building does not have parking.

Sole person at reception desk.

• Greeting guests
• Answering emails regarding client and insurance companies
• Insurance request and inquiries
• Conference room reservations
• Catering orders
• Access requests
• Client security
• Lobby security
• Working with landlord
• Articulate emails appropriately

• Client facing, need to be professional
• Always up and moving as people come in, doing set‑ups – won’t be sitting at the desk all day
• Multitasking

• Professional office experience

Few years of experience – professional office experience.

HS Diploma or GED

• MS Office Suite
• General computer knowledge
• Some data entry
• Extensively using Outlook
• Building portals

Zoom interview with hiring manager.

As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties. This job is part of the Workplace Experience function. They are responsible for providing world‑class customer service to the clients and visitors of a designated building.

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• High School Diploma or GED with up to 2 years of job‑related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.