Executive Assistant

Overview

AmTrust Financial Services is seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive support to two senior leaders:
Executive Vice President and Head of Commercial Lines; and Executive Vice President of Field Operations/Distribution. This role is critical to ensuring smooth operations for the executive office and requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

• Executive Support
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements for both executives.
  • Prepare presentations, reports, and meeting materials; ensure accuracy and professionalism.
  • Handle confidential information with discretion and maintain a high level of professionalism.
• Office Management
  • Oversee day-to-day office operations, including vendor coordination, supplies, and facilities management.
  • Serve as the primary point of contact for internal and external stakeholders.
  • Organize team events, offsites, and executive meetings.
• Communication & Coordination
  • Draft and manage correspondence, including emails and memos, on behalf of executives.
  • Act as a liaison between executives and internal teams to ensure timely follow-up on key initiatives.
  • Assist with special projects, including research, data analysis, and preparation of executive summaries.
  • Track deadlines and deliverables to ensure alignment with organizational goals.
  • Maintain expense reports and budgets for executive activities.
  • Implement efficient filing and document management systems.

• Proven experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to learn and become an expert in new online systems including travel, expense and HR systems.
• Ability to work independently and handle sensitive information with discretion.

• Experience in the insurance or financial services industry.
• Familiarity with managing multiple executives simultaneously.

The expected salary range for this role is $22-$44/hr salaries are based upon a wide range of factors considered in making the compensation decision, including candidate skills, experience, education and training, the scope and responsibilities of the role, and market considerations.

AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include:
Medical & Dental Plans, Life Insurance (including eligible spouses & children), Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.

AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available.