Sr. Executive Assistant

Open Gov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the Open Gov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category‑leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data.

These solutions come together in the Open Gov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about Open Gov’s mission to power more effective and accountable government and the vision of high‑performance government for every community at

We are seeking a highly skilled Senior Executive Assistant to provide strategic and operational support to the R&D Organization reporting directly to the Senior Vice President of Engineering (SVP, Engineering). This role requires a proactive and detail‑oriented professional who thrives in a fast‑paced, cross‑functional environment. The ideal candidate will be responsible for managing executive priorities, facilitating communication across departments, and ensuring the smooth execution of key business initiatives.

The Senior Executive Assistant will play a critical role in enhancing productivity, streamlining operations, and supporting strategic decision‑making. This is an exciting opportunity for a high‑performing EA who is adept at handling complex tasks, maintaining confidentiality, and leveraging AI‑driven tools to improve efficiency.

Daily calendar management, including proactive adjustments for changing priorities. Inbox triage and email drafting/responding. Prepare agendas and take detailed notes during key meetings, ensuring action items are well‑documented and followed through. Ensure the CPO and R&D leaders have all necessary briefing materials before meetings. Manage complex scheduling across multiple time zones, prioritizing business needs and executive availability, travel planning (domestic and international) with detailed itineraries.

Utilize AI tools to assist with scheduling automation, meeting transcription, and summarization.

• Track key product and engineering initiatives to ensure deadlines and milestones are met.
• Assist in organizing and coordinating R&D projects to drive business impact.
• Maintain and update action items for the CPO and R&D leaders, ensuring accountability and timely execution.

• Serve as a liaison within the R&D organization, supporting communication between Product and Engineering teams.
• Coordinate logistics for leadership team meetings, town halls, and offsite events.
• Travel planning (domestic and international) with detailed itineraries.

• Manage confidential files, contracts, and documents related to the R&D organization. Organize and maintain key reports, roadmaps, and product documentation. Assist in the preparation of board and executive presentations.

• Utilize AI tools to enhance productivity (e.g., scheduling automation, AI‑driven meeting transcription or summarization, and workflow optimization).
• Stay informed on emerging AI and automation trends to improve administrative and operational efficiencies.

This role requires a standard 40‑hour workweek, with the flexibility to support occasional after‑hours needs. During peak periods—such as quarterly business reviews, executive offsites, or leadership planning cycles—additional hours may be necessary.

• Average Overtime: 3–5 hours per week
• Peak Period Overtime:
  May increase to 10–15 hours in select weeks

Note:

Overtime hours are not guaranteed and may vary based on business needs. Non‑exempt employees will be compensated for all hours worked in accordance with applicable state and federal laws.

• 5+ years of experience as an Executive Assistant,…