Receptionist, Administrative​/Clerical

Receptionist Boston, MA - onsite

Hours:

M-F 8-5

Assignment Duration: 3/13/26 | Potential to convert to FTE:
Yes

Why is this role open? (Coverage, looking for perm, etc.) Is it open on the full-time side? Covering an opening

Right downtown- building does not have parking

Sole person at reception desk

• Greeting guests
• Answering emails regarding client and insurance companies
• Handling insurance requests and inquiries
• Managing conference room reservations
• Processing catering orders
• Managing access requests
• Client security
• Lobby security
• Coordinating with landlord
• Articulating emails appropriately

• Client facing, need to be professional
• Will be active, moving as people come in, doing set ups – won’t be sitting at the desk all day
• Multitasking

• Professional Office experience

Years of

Experience:

Few years of experience – professional office experience

HS Diploma or GED

• MS Office Suite
• General computer knowledge
• Some data entry
• Extensively using Outlook
• Using building portals

Zoom interview with HM

As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties. This job is part of the Workplace Experience function. They are responsible for providing world‑class customer service to the clients and visitors of a designated building.

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• High School Diploma or GED with up to 2 years of job‑related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.